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Project Assistant Provides support to project leadership and teams throughout all phases of construction, from preconstruction through closeout. Responsibilities include coordinating contracts and documentation, supporting compliance and trade partner communications, and assisting with project meetings and closeout requirements.
Location: Columbia, MD Office: Baltimore / Washington (HQ) Job ID: 1149 Apply Today
Responsibilities Perform administrative duties for Vice Presidents, Project Managers, and other project team members as they relate to assigned projects, including but not limited to: • Drafting reports, documents, meeting minutes, and timekeeping as required • Assisting with preparing, submitting, and managing subcontracts and associated documents in accordance with Company policies and procedures • Assisting with site documentation, process and procedures from preconstruction to project closeout • Disseminating corporate information to site teams as necessary • Interacting and communicating professionally and ethically with executives, corporate staff, project teams, clients, trade partners, and other business partners • Exhibiting confidentiality with project and Company information • Scheduling and managing monthly goals meetings as directed by Vice President/Project Executive • Creating, distributing, and tracking all trade partner contracts for assigned projects to ensure timely execution • Supporting Vice President/Project Executive with initial prime contract preparation and maintaining updates as required through the duration of contract execution • Assisting Vice President/Project Executive with project closing, including coordinating with internal teams, clients, insurers, sureties, brokers, and other project stakeholders to prepare bonds and insurance for new projects • Assisting Vice President/Project Executive with the preparation and distribution of base bonus memo packages to project teams at the onset of each project • Ensuring trade partners timely provide any required bonds and process with bonding agent • Ordering trailer supplies for assigned projects • Preparing required Joint Check Agreements • Providing substantial completion documentation as required • Coordinating topping out parties with the project teams, as needed • Processing outgoing mail including Fed Ex, UPS, etc. • Attending all applicable team meetings, as well as required corporate meetings, training programs, and seminars/webinars • Performing additional duties as assigned
Qualifications High school diploma Minimum 5 years of administrative experience, particularly working with senior management Exhibits professional attitude with team, clients, architects, subcontractors, and vendors Self-starter, dependable, organized, thorough, and detail-oriented Exhibits good communication skills, both written and verbal Proficient use of MS Office Suite (Word, Excel, PowerPoint, and Outlook) and DocuSign Catina/AIA experience a plus Team player willing to assist others with job duties Accountable for success of project performance
Benefits Harkins offers a total compensation package that includes: • Base salary • Bonus potential • Comprehensive benefits package including: • Health/dental/vision benefits • Paid time off • Retirement/401k • Company Contribution plan • Additional benefits: • Life insurance • Short & long-term disability • HSA/FSA • Tuition reimbursement • Mileage and expense reimbursement • For this role, the base salary range is $60,000-$65,000 • Compensation may vary outside of this range depending on a number of factors, including a candidate's education, experience, skills, and geographic location
Total Compensation Package Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.
Medical, Dental & Vision Life & Disability HSA/FSA 401k Plan Employee Stock Ownership Plan (ESOP) Profit Sharing Program Performance Bonus Employee Assistance Program Paid Holidays Paid Vacation & Sick Leave Mileage and Expense Reimbursement Phone Allowance Paid Parental Leave Pet Insurance Jury Duty Pay Bereavement Pay Training Programs & Seminars Wellness Programs Health Fair Workers' Compensation Membership with Associated Builders & Contractors Association and other Professional Organizations Product Discounts with GE and other vendors Employee Award and Recognition Programs Discounts on Financial Planning Tower Federal Credit Union Membership