Project Assistant, Adrienne Arsht Latin America Center

The Atlantic Council seeks a talented, motivated, and organized individual for a dynamic position as a Project Assistant within its Adrienne Arsht Latin America Center. The selected candidate will be deeply involved in the day-to-day operations and events of the Center. This support includes assisting with event materials and publications, preparing relevant materials for external meetings, conferences, or trips. The project assistant will also help with planning, coordination, and production of public/private convenings. The candidate is expected to be present at all in-person events of the Center and to receive meeting guests at the office. In addition, the selected candidate will work closely with center mangers to support the day-to-day administrative needs of the Center.

This position requires a proven ability to communicate effectively in English, superior ability to multitask, excellent administrative skills, strong attention to detail, a collaborative disposition, a positive attitude, and knowledge of diplomatic and governmental protocols. The ideal candidate will possess excellent event planning skills, and strong writing abilities. They will possess an interest in political, economic, and social issues in Latin America and the Caribbean and in US foreign policy toward the region.

This position is based in our Washington, DC, headquarters, requiring a minimum of 4 days per week in office. This position is for an initial 6-month period. The Atlantic Council offers a competitive compensation package commensurate with experience and education, with offers from $26.00 to $27.50 per hour.

Job Responsibilities

• Assist and support the Center's operations and events, including being present at the Center's in-person, onsite and offsite convenings. Availability to greet guests for in-person business meetings.
• Liaise with the Atlantic Council's Engagement and Events team and manage event-related tools.
• Contribute to a range of ongoing projects, including research and the planning and execution of meetings and events, calendar management, drafting memos, fulfilling administrative tasks, and other activities as needed.
• Help coordinate onsite, offsite, and virtual events, including coordinating VIP arrivals and departures, guest management, and AV coordination.
• Draft event materials such as speaker invitations, event invitations, thank you letters, and additional writing assignments, as necessary.
• Help coordinate expert briefings with stakeholders in multilateral organizations, financial institutions, government, and the private sector, in the United States, Latin America and the Caribbean, Africa, and Europe.
• Produce relevant readouts and summaries of meetings both for internal record keeping and external knowledge sharing.
• Assist the team with special projects, as needed.