Project Administrator

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi trade service provider that safely delivers high-quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald's Utah team is growing! If you are a committed and a collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you!

The Project Administrator is a valued support role and will be based in the West Valley City administrative office, reporting to the Project Analyst. Their primary focus is to assist with the overall project performance, helping the team to ensure its success. They will work closely with the Project Analyst, Project Managers and Field Personnel.

Pay starts at $25.00 per hour; may increase depending on experience. The candidate will be working 32-40 hours per week depending on workload.

Duties and responsibilities include but are not limited to:

• Develop a working relationship with Field Personnel and Project Managers
• Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
• Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
• Basic knowledge of Union and Certified Payroll
• Create work orders in Oracle JDE as requested
• Review equipment used during construction in Microsoft Excel, ensuring its accuracy and loading the data into Oracle JDE
• Updating project information in Oracle JDE as requested
• Run reports in Oracle JDE and follow up with Project Managers
• Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
• May communicate with various vendors to obtain copies of receipts, as needed
• Filing, as needed
• Assist with/provide back up to our Billing Personnel
• Assist Field Personnel with their cell phones and in the setup of Android tablets, providing user support, as needed
• Assist in other administrative functions when necessary
• Other duties as assigned

COMPETENCY REQUIREMENTS

• Strong Organizational skills
• Ability to Meet Deadlines
• Communicates Effectively
• High Attention to Detail
• Microsoft Office 365 Skills
• Intermediate Excel Skills (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
• Oracle JDE experience would be an asset but not a requirement
• Aptitude for Learning
• Holds Self and Others Accountable
• Problem Solver and Innovator
• Teamwork and Collaboration
• Ability to multitask
• Values and Respects Others

EDUCATION REQUIREMENTS

• Associate's degree
• 2-4 years of experience as a project administrator may substitute for education requirements.

WORK EXPERIENCE REQUIREMENTS

• Preferred experience in utility or construction industry
• Office Administration tasks and duties
• Understanding the importance of Customer Service, Accuracy and Delivery

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:

• Planning and scheduling skills
• Ability to work in a highly collaborative environment

Black & McDonald welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates to take part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.

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