Project Administrator

100% On Site

Bring your construction knowledge and experience to an opportunity where you will apply your skills working on a diverse range of projects, including commercial, industrial, education, office, and retail. Join a stable, quality-driven company and a team known for excellence.

If you are supporting projects for a subcontractor and want exposure to more variety and the bigger picture at a general contractor, this could be your opportunity.

If you are working for a smaller construction company as an Office Manager, Accounting Clerk or Administrator and want to become more involved in the project side of the business, you can expand your horizons here.

Project Administrator – Your Job Duties

As a Project Administrator, you will support 2-3 Project Managers from the beginning of a construction project through final closeout. You will own the project coordination that keeps contracts, billing, payments and project documentation moving.

You will:

• Set up new construction projects and project documentation
• Issue and track subcontracts, signatures and subcontractor insurance
• Prepare, process and track subcontract change orders
• Collect and review monthly subcontractor invoices
• Run project cost reports and prepare monthly owner billing packages
• Track preliminary notices, subcontractor releases and required payment documentation
• Process subcontractor payments after project funding is received
• Coordinate jobsite logistics, including storage containers, trailers and temporary facilities
• Attend project staff meetings and OAC meetings as needed
• Maintain accurate project files, contracts, billing documentation and correspondence
• Support project closeout and archive final project documentation
• Use Sage 300 and Procore to manage contracts, change orders, cost reporting, billing and project documentation
• Track outstanding items and follow through to keep project administration moving

Project Administrator – You Have (Required Skills, Experience & Team Fit)

You are:

• An organization master – you are someone that is always on top of many moving parts and never lets anything slip through the cracks
• Attention to detail focused – you catch little data entry errors, have a keen eye for detail
• Reliable. You follow through, show up and do what you say you will do. People know they can count on you
• Interested in variety of work without needing your next move to be into a Project Engineer or Project Manager position

You might have:

• Prior experience working in construction for either a general contractor or subcontractor
• Prior experience providing construction project administration, project coordination, office management or similar
• Prior experience with SAGE 300 (formerly Timberline)

Project Administrator – Benefits for You

Your pay will be $28 to $34 per hour, depending on your experience, with flexibility.

Your benefits are a major advantage of this opportunity. You will have access to an extremely strong benefits package for you and your dependents, with excellent coverage, multiple plan options and very little to potentially no out-of-pocket cost for you and your family, depending on the plans you select.

You will work 100% in office, with flexibility around your daily start and stop time.