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Project Administrator II

TECO Westinghouse

Round Rock, TX

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Change Management, Change Requests/Orders, Communication Skills, Contract Management, Contract Requirements, Cost Analysis, Cross-Functional, Customer Relations, Customer Satisfaction, Detail Oriented, Documentation, ISO 9001, Logistics, Manufacturing, Multitasking, Negotiation Skills, Order Processing, Organizational Skills, Pricing, Problem Solving Skills, Procurement Planning, Project Engineering, Project Execution, Project Lifecycle, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Quality Engineering, Risk Management, Safety Standards, Safety/Work Safety, Sales, Shipping Requirements, Team Player, Technical Writing, Testing, Time Management
LOCATION
Round Rock, TX
POSTED
20 days ago
About the Role
We are seeking a detail-oriented Project Administrator II to manage custom-engineered equipment orders from contract initiation through delivery. This role serves as a central coordinator between customers and internal teams, ensuring projects are executed on time, within scope, and in alignment with contractual requirements.
You will play a critical role in driving customer satisfaction, maintaining clear communication, and supporting successful project execution across engineering, manufacturing, and testing.

Key Responsibilities

Project & Contract Management
  • Review, organize, and coordinate all contractual documentation required for order entry and project kickoff
  • Ensure accurate entry of project details including specifications, shipping terms, warranty, and scheduling requirements
  • Determine appropriate manufacturing location (internal or external)
Cross-Functional Coordination
  • Collaborate with Engineering, Planning, Purchasing, Manufacturing, Quality, and Sales teams
  • Lead and participate in internal and external project meetings
  • Coordinate design reviews and approvals with customers
Customer Communication
  • Serve as the primary point of contact for customers throughout the project lifecycle
  • Provide regular updates on project status, schedules, and deliverables
  • Host customer visits, inspections, and testing activities
Change & Risk Management
  • Evaluate customer change requests against contractual scope
  • Coordinate internal review of changes and assess impact on cost and schedule
  • Negotiate scope, pricing, and lead-time adjustments with customers
  • Issue and manage formal change notices
Scheduling & Execution
  • Develop and maintain detailed project schedules and job tracking tools
  • Coordinate order release to manufacturing upon design approval
  • Monitor progress and proactively address risks to timelines or deliverables
Procurement & Logistics Support
  • Support purchasing processes for both internal and external builds
  • Coordinate customer-supplied materials and ensure proper documentation
  • Confirm shipping requirements and coordinate on-time delivery
Qualifications

Education & Experience
  • Bachelor’s degree in engineering, Business, or related field preferred
  • 5+ years of experience in project coordination, contracts administration, or manufacturing environment preferred
Skills & Competencies
  • Strong organizational and project management skills
  • Excellent communication and stakeholder coordination abilities
  • Ability to read and interpret technical documents and contracts
  • Problem-solving mindset with strong attention to detail
  • Ability to manage multiple projects and priorities simultaneously
Work Environment & Expectations
  • Frequent interaction with internal teams and external customers
  • Regular attendance and participation in meetings is essential
  • Adherence to company policies, safety standards, and quality systems (ISO 9001)
Why Join Us?
You’ll be part of a collaborative environment focused on delivering high-quality engineered solutions. This role offers the opportunity to work cross-functionally, engage directly with customers, and contribute to impactful projects from start to finish.

 

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TECO Westinghouse