Project Administrator

Key Responsibilities:

• Assist Project Managers and Superintendents with daily administrative tasks and project coordination.
• Maintain and organize project files, submittals, RFIs, change orders, and close-out documents.
• Process subcontractor and vendor contracts, purchase orders, and insurance documents.
• Support in preparing owner contracts, progress billings, and insurance documents.
• Monitor and update project tracking systems (Procore)
• Communicate effectively with subcontractors, suppliers, and internal teams to ensure project needs are met.
• Manage document control systems to ensure version accuracy and accessibility.
• Handle general office and job site administrative duties as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of administrative experience in construction or a related field.
• Familiarity with construction project workflows, Procore, and documentation.
• Strong computer skills; Proficient in Microsoft Office (Word, Excel, Outlook); experience with construction software (Procore) preferred.
• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Work Environment:

• Primarily office-based
• Job Type: Full-time
• Work Location: In-person

Benefits:

• 401(k) matching
• Health/Dental/ Vision Insurance
• Paid time off
• Sick days
• Phone Device