Project Administrator

Job Title: Project Administrator

Rec #: 5424

Location: Dallas, TX

Employment Type: Full-time

Salary: $21.00 - $31.00 hourly

Company Introduction

This opportunity is with one of the nation's largest mechanical and electrical contracting firms, with more than 75 years of experience delivering innovative HVAC, plumbing, piping, sheet metal, and electrical solutions. The company specializes in major construction projects for hyperscale data centers, hospitals, life sciences facilities, and high-rise commercial buildings, earning a reputation for safety, precision, and high-quality workmanship.

The company fosters a collaborative, growth-focused culture where employees refine their skills, share knowledge, and advance within a supportive team environment.

Role Overview

The Project Administrator supports construction Project Management staff with administrative duties and promotes a team environment on large project sites. The role handles onboarding and badging for site personnel, maintains timecards and manpower lists, and keeps project logs, meeting minutes, and document files current and accurate.

Working alongside Project Managers and Foremen, the Project Administrator distributes drawings, specifications, and correspondence to field personnel and key parties, manages calendars and schedules, and coordinates meetings and programs both on and off site.

Core Responsibilities

1. On-boards new employees and manages the New Contractor Orientation badging process for all employees.
2. Organizes, distributes, collects, and maintains timecards for all site personnel.
3. Maintains manpower lists for the project.
4. Assists Project Managers and Foremen in tracking and creating field daily reports.
5. Updates, takes, and tracks meeting minutes.
6. Updates project logs.
7. Creates and files electronic and hard copy files for each construction project.
8. Sets up key party contact directories.
9. Reviews and distributes documents and correspondence to field personnel and other key parties.
10. Copies and distributes specifications and drawings to field personnel and other key parties.
11. Manages calendars and schedules.
12. Arranges meetings, conferences, and programs on and off site.

Required Background

1. Associate degree or equivalent experience
2. 2+ years of administrative support experience, construction environment preferred
3. Solid organization skills
4. Excellent verbal and written communication skills
5. Good prioritization skills
6. Solid Microsoft Suite skills, including Word and Excel
7. Good customer service skills

Compensation & Perks

1. Competitive salary based on experience
2. 401(k) plan with company match
3. Medical, dental, and vision insurance
4. Annual bonus program based on performance, achievement, and company profitability
5. Term life, AD&D, and voluntary life insurance
6. Disability income protection insurance
7. Pre-tax flexible spending plans (health and dependent care)
8. Paid parental leave
9. Paid holidays, vacation, and personal time
10. Training and professional development opportunities
11. Company-paid memberships for professional associations and licenses
12. Path for advancement into senior and leadership roles