Project Administrator (Construction) position in Kissimmee, FL (Direct Hire)

The Construction Project Administrator shall provide administrative, documentation, and coordination support to ensure construction projects are executed efficiently, on schedule, and in compliance with contractual, regulatory, and company requirements. Coordination Coordinate and follow up with design team, client and subcontractors in processing RFIs, Submittals and revised drawings.

Onsite only

Scope of Work

Position: Construction Project Administrator

1. General Description

The Construction Project Administrator shall provide administrative, documentation, and coordination support to ensure construction projects are executed efficiently, on schedule, and in compliance with contractual, regulatory, and company requirements.


2. Core Responsibilities

A. Project Documentation & Controls

• Maintain and organized project files (digital and physical)
• Track contracts, subcontracts, change orders, RFIs, and submittals
• Prepare and distribute meeting agendas, minutes, and action logs
• Ensure version control for drawings and specifications
• Assist with closeout documentation (warranties, manuals, as-builts)
• Permit tracking and inspections documentation
• Maintain unit owner walkthrough and service call log

B. Coordination

• Coordinate and follow up with design team, client and subcontractors in processing RFIs, Submittals and revised drawings
• Coordinate with field staff, subcontractors, and ownership distribution of quality control lists.
• Support project manager and superintendent with daily administrative tasks
• Assist project manager as needed in processing pay applications as need

• Track and distribute walkthrough and punch list to subcontractors and client
• Coordinate and distribute quality control list status with staff and client

• Maintain logs change orders and potential claims
• Coordinate work with administrative assistance

3. Required Skills & Qualifications

• Experience in construction administration or project support
• Familiarity with construction documents and terminology
• Proficiency in Microsoft Office especially Excel.
• Strong organizational, communication, and time-management skills
• Ability to manage multiple priorities and deadlines