Project Administrator
Location: Near Albany, NY
Salary Range: $60,000 - $80,000
Employment Type: Full-Time
Position Overview
Our growing construction-focused client is seeking a highly organized Project Administrator to support project management teams with administrative coordination, documentation, and project tracking. This role plays a key part in ensuring projects run smoothly by managing contracts, tracking project data, and supporting communication across teams.
The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment with multiple priorities.
Key Responsibilities
Project & Contract Support
- Assist with preparation and administration of owner and subcontractor contracts
- Track insurance certificates, bonds, and compliance documentation
- Support project managers with contract execution and documentation
Bidding & Procurement Support
- Participate in bid processes, including coordinating vendor outreach and organizing bid submissions
- Assist in preparing bid documentation and tracking responses
Project Tracking & Documentation
- Monitor submittals, RFIs, and project documentation to ensure timely completion
- Prepare and distribute reports related to budgets, schedules, and project status
- Assist with change order tracking and documentation
Closeout & Financial Support
- Help gather and organize documentation required for project closeout
- Track subcontractor agreements, purchase orders, and budget-related data
- Assist with assembling final project documentation packages
Administrative Support
- Provide general office support including answering phones, greeting visitors, and handling mail
- Support multiple team members with administrative tasks as needed
Qualifications
- Associate degree or equivalent experience required; Bachelor's degree preferred
- Minimum of 3 years of administrative experience, ideally in construction or project-based environments
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with construction management software (e.g., Prolog, Viewpoint) a plus
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to manage competing priorities and work independently
Key Skills
- Detail-oriented with strong accuracy in documentation
- Ability to support multiple projects and deadlines simultaneously
- Strong communication and coordination skills
- Problem-solving mindset with the ability to adapt in a fast-paced environment
To see a full listing of all our open positions, please visit:
https://www.redshiftrecruiting.com/jobs-hiring-near-me
redShift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.