Administrative Skills, Bidding, Bond Market, Budgeting, Change Requests/Orders, Communication Skills, Construction, Construction Industry Software, Construction Management, Contract Management, Detail Oriented, Document Change Management, Documentation, Insurance Documentation, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Close-Out, Project Schedule, Project Tracking, Prolog Programming Language, Proposal Writing, Purchase Orders, Purchasing/Procurement, Recruiting/Staffing Agency, Telephone Skills, Time Management, Writing Skills
LOCATION
Albany, NY
POSTED
30+ days ago
Project Administrator
Location: Near Albany, NY Salary Range: $60,000 - $80,000 Employment Type: Full-Time
Position Overview
Our growing construction-focused client is seeking a highly organized Project Administrator to support project management teams with administrative coordination, documentation, and project tracking. This role plays a key part in ensuring projects run smoothly by managing contracts, tracking project data, and supporting communication across teams.
The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment with multiple priorities.
Key Responsibilities
Project & Contract Support
Assist with preparation and administration of owner and subcontractor contracts
Track insurance certificates, bonds, and compliance documentation
Support project managers with contract execution and documentation
Bidding & Procurement Support
Participate in bid processes, including coordinating vendor outreach and organizing bid submissions
Assist in preparing bid documentation and tracking responses
Project Tracking & Documentation
Monitor submittals, RFIs, and project documentation to ensure timely completion
Prepare and distribute reports related to budgets, schedules, and project status
Assist with change order tracking and documentation
Closeout & Financial Support
Help gather and organize documentation required for project closeout
Track subcontractor agreements, purchase orders, and budget-related data
Assist with assembling final project documentation packages
Administrative Support
Provide general office support including answering phones, greeting visitors, and handling mail
Support multiple team members with administrative tasks as needed
Qualifications
Associate degree or equivalent experience required; Bachelor's degree preferred
Minimum of 3 years of administrative experience, ideally in construction or project-based environments
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with construction management software (e.g., Prolog, Viewpoint) a plus
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Ability to manage competing priorities and work independently
Key Skills
Detail-oriented with strong accuracy in documentation
Ability to support multiple projects and deadlines simultaneously
Strong communication and coordination skills
Problem-solving mindset with the ability to adapt in a fast-paced environment
To see a full listing of all our open positions, please visit: https://www.redshiftrecruiting.com/jobs-hiring-near-me
redShift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.