Project Accounting Specialist II

Project Accounting Specialist II

Quanta Power Solutions is seeking a detail-oriented Project Accounting Specialist II to support the financial management of Engineering, Procurement, and Construction (EPC) projects throughout the project lifecycle. This role is responsible for project setup, cost tracking, billing, revenue recognition support, subcontract and vendor payment processing, financial reporting, and project closeout activities.

Project Accounting

• Set up new projects, phases, cost codes, and billing structures within the ERP system.
• Maintain project financial records throughout the project lifecycle.
• Review project costs to ensure proper coding and accounting treatment.
• Monitor project expenditures and identify discrepancies requiring correction.
• Reconcile project costs, commitments, purchase orders, and subcontract balances.
• Process project cost transfers and journal entries as needed.
• Assist with month-end and year-end accounting close activities.
• Support project financial audits and internal compliance reviews.

Billing & Revenue

• Prepare and process customer invoices in accordance with contract requirements.
• Support progress billing, milestone billing, lump sum billing, and time-and-material billing.
• Review billing documentation for completeness and contractual compliance.
• Monitor accounts receivable and assist with collection efforts as needed.
• Support revenue recognition in accordance with company policies and applicable accounting standards.
• Coordinate with Project Managers to resolve billing issues and customer inquiries.

Financial Reporting

• Prepare weekly and monthly project financial reports.
• Analyze project costs, labor, equipment, subcontractor, and material expenditures.
• Support project forecasting by providing accurate financial information.
• Assist with cash flow reporting and project profitability analysis.
• Work closely with Project Controls to reconcile cost reports and financial forecasts.
• Identify cost trends and communicate financial risks to project leadership.

Project Support

• Collaborate with Project Managers, Procurement, Contracts, and Project Controls to ensure financial accuracy.
• Review subcontractor invoices and vendor payment requests.
• Assist with contract modifications, change orders, and financial documentation.
• Maintain project files and financial documentation in accordance with company policies.
• Support project closeout activities, including final billings, cost reconciliation, and financial reporting.
• Provide exceptional customer service to both internal and external stakeholders.
• Perform additional accounting and finance duties as assigned.

What You'll Bring

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3–5 years of accounting or project accounting experience, preferably supporting EPC, construction, industrial, utility, or engineering projects.
• Strong understanding of project accounting principles, job cost accounting, and financial reporting.
• Experience supporting multiple projects simultaneously.
• Knowledge of billing, accounts payable, accounts receivable, and general ledger functions.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting engineering, procurement, and construction (EPC) projects.
• Knowledge of percentage-of-completion and cost-to-cost accounting methods.
• Familiarity with project controls and cost reporting.
• Experience with contract review, change orders, and subcontract accounting.
• Certified Construction Industry Financial Professional (CCIFP) or other accounting certifications are a plus.

• Technical Skills

  Proficiency with:

  • Microsoft Excel (PivotTables, VLOOKUP/XLOOKUP, SUMIFS, formulas)
  • Microsoft Office Suite
  • JD Edwards EnterpriseOne
  • Oracle ERP
  • SAP
  • Microsoft Dynamics 365
  • EcoSys
  • Procore
  • Primavera P6 (basic understanding)
  • SharePoint
  • Adobe Acrobat

  Preferred experience with:

  • Microsoft Power BI
  • Power Query
  • Power Automate
  • ERP reporting tools
  • Financial reporting software

  Leadership Competencies

  • Strong attention to detail and financial accuracy.
  • Excellent organizational and time management skills.
  • Analytical thinking and problem-solving abilities.
  • Ability to prioritize multiple projects and deadlines.
  • Strong interpersonal and customer service skills.
  • Effective communication with project teams and leadership.
  • Ability to work independently while collaborating across departments.
  • Professional integrity and commitment to confidentiality.
  • Continuous improvement mindset with a focus on process efficiency.

  What You'll Get

  • Competitive Compensation
  • Weekly Pay
  • 401(k) Retirement Plan
  • Holiday Pay
  • Paid Time Off (PTO)
  • Comprehensive Health Coverage
  • Pet Insurance
  • Employee Assistance Program (EAP)

  • Equal Opportunity Employer

    All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.