Program Support Specialist 1 - - Personnel and Information Security Enrollment Center

Prepare correspondence to program/project leaders, technical team members, corporate managers, contract personnel, and primary points of contact in other corporate organizations, etc., including requests for information, status updates, information and/or document transmittals, and informative emails. Preferred Skills & Experience Background/familiarization with policies such as government onboarding, badge issuance and accountability (i.e. HSPD-12), national security clearances and public trust background investigations and applicable statutes and Executive Orders.

Job Title: Program Support Specialist 1 - Personnel and Information Security – Enrollment Center
Job Number: 12133
Location: Portland, OR or Vancouver, WA
Onsite: 5 days per week 
Schedule must begin by 7:30am Mon-Fri

Overtime: 5%
Travel: Up to 5% local travel for meetings/training
Length: Up to 5 years 

MUST be US Citizen to be eligible to apply for Federal Background Check 
Requires Real ID and or Valid Passport to interview 

SUMMARY
 
This contract Program Support Specialist assignment  is in the Office of Security and Continuity of Operations within the Personnel & Information Security organization.. The Program Support Specialist position will provide support to the Personnel Security Program within the Personal Identity Verification (PIV), Badging, Access and Compliance Program of the division
 
POSITION RESPONSIBILITIES 

• Facilitate and validate all scheduling of the Headquarter (HQ) and Vancouver Enrollment Centers.
• Verify accuracy of schedule and readiness of Enrollment Center while serving as the enrollment center operator for either our Portland, OR or Vancouver, WA locations.
• Monitor enrollment center schedule and provide weekly operations updates. Resolve all equipment and connectivity issues with appropriate stakeholders.  Collaborate with other federal Enrollment Centers throughout Oregon, Washington, Idaho and Montana to overcome logistical barriers to customers. 

• Create strong tracking and validation systems to schedule personal identity onboarding appointments and reinvestigations
• Input and validate project documentation in SharePoint to verify adequate quality to perform data tracking.
• Utilize SharePoint features to keep the program site current and effective, while continually investigating new ways to create program efficiencies.
• Perform back-up to Badging, Access and Compliance Program tasks when primary and back-up staff is unavailable.
• Validate integrity of data in multiple systems including but not limited to SharePoint, Excel, USAccess Portal, HRMIS/Workday and ProWatch.
• Confirm that the program databases incorporates the most accurate and current data available; run queries and create reports as needed.
• Provide support for program documentation and evidence; continually analyze standards updates and changes to substantiate that documentation conforms to the most current NERC and Western Electricity Coordinating Counsil (WECC) critical infrastructure standards.
• Assist with the control and maintenance of all required personnel security records and files in accordance with corporate and Department of Energy (DOE) requirements.
• Validate the integrity of all data in the US Access, HSPD-12, badging, and access control systems to verify accurate metrics and operations data for responsible work streams.
• Effectively collect, combine, and submit all necessary audit artifacts required during scheduled audits and compliance certification.
• Assist with development of processes for compliance tasks, such as physical access granting and revoking, Badge issuance, and the division's library management.
• Assist in maintaining accountability of all badges issued, and in documenting all badge transactions, to include access privilege issuance to workers.
• Facilitate/perform physical access privilege processing, following strict NERC and corporate guidelines.
• Participate in meetings and ad hoc committees to assist corporate management with developing local implementation plans and instructions based on well-defined objectives. 
• Provide instruction to personnel within the corporation regarding the need for observing personnel security and information security requirements; provide clear-cut explanations of policies, regulations, and procedures. 
• Maintain filing system(s), files, emails and records in accordance with compliance requirements. File and disperse documents/letters to appropriate personnel. Maintain all official records in accordance with the Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes. 
• Participate in process improvement or data analysis initiatives.  Analyze, collect, organize, and validate data and modeling results. Prepare and present materials on findings.
• Submit, track and maintain multiple databases, tracking requests for information, progress on various special projects, and confidential procurement information.

• Prepare correspondence to program/project leaders, technical team members, corporate managers, contract personnel, and primary points of contact in other corporate organizations, etc., including requests for information, status updates, information and/or document transmittals, and informative emails.
• Review transmittals for accuracy and content and provide comments as necessary to the COR, and/or Contracting Officer
• Prepare official file documentation, including justifications for procurement and program decisions 

Education & Corresponding Experience 

• Associate’s or Bachelor’s Degree in Business Management, Business Administration or closely related field is preferred.

• With a Bachelor’s Degree in applicable fields, 1 of experience is required.
• With an Associate’s Degree in applicable fields, 3 years of experience is required.
• Without a degree, 5 years of experience is required.

• Experience should be consistent with the specific requirements of program support and coordination and be progressively more technical in nature 

Required Skills & Experience  

• Intermediate ability with the following applications (or similar software:

• SharePoint
• MS Project
• MS Access 

Preferred Skills & Experience  

• Background/familiarization with policies such as government onboarding, badge issuance and accountability (i.e. HSPD-12), national security clearances and public trust background investigations and applicable statutes and Executive Orders 

Additional Requirements: 

• Valid U.S. Driver’s License is required 

 
Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.
 
APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 
About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.
 
Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.