Program Support Assistant

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Program Support Assistant

Department of Veterans Affairs Veterans Health Administration Long Beach Veterans Health Administration Diagnostic Imaging Service

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Summary

This job is open to

Duties

Requirements

How you will be evaluated

Required documents

How to apply

Summary

The Program Support Assistant PSA provides administrative support to the Imaging Healthcare Group under the supervision of the Business Manager Supervisory Administrative Officer. The position coordinates office activities maintains records prepares correspondence and reports and supports timekeeping purchasing training data collection and document control. The PSA also responds to routine inquiries and helps ensure efficient effective departmental operations.

Learn more about this agency

Summary

The Program Support Assistant PSA provides administrative support to the Imaging Healthcare Group under the supervision of the Business Manager Supervisory Administrative Officer. The position coordinates office activities maintains records prepares correspondence and reports and supports timekeeping purchasing training data collection and document control. The PSA also responds to routine inquiries and helps ensure efficient effective departmental operations.

Learn more about this agency

Overview Help

Accepting applications This job will close when we have received 50 applications which may be sooner than the closing date. Learn more

Location 1 vacancy in the following location

Long Beach CA 1 vacancy

No matching locations found.

Work site options Telework eligible No Remote job No Relocation expenses reimbursed No

Salary 47490 - 68819 per year

Pay scale & grade GS 5 - 6 Promotion potential 6

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule Full-time Travel Required Not required Appointment type Permanent Occupations and job series 0303 Miscellaneous Clerk And Assistant

Supervisory status No Federal service type This job is in the Competitive Service Represented by a union No Drug test No Security clearance Not Required Position sensitivity and risk Non-sensitive NS Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type Credentialing Suitability Fitness Financial disclosure required No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number CBSX-13099750-27-JJ Control number 890115700 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement.

Career transition CTAP ICTAP RPL Federal employees whose job agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency Open to current permanent Long Beach VA employees only. Videos

Duties Help

Duties include but are not limited to

Provides comprehensive administrative support to the Imaging Healthcare Group assisting with the coordination of daily operations and departmental activities.

Receives reviews and routes administrative requests correspondence consult-related documentation and other materials to the appropriate staff for action.

Maintains accurate and organized electronic and paper files records reports rosters tracking logs and other departmental documentation.

Assists with scheduling meetings trainings conferences interviews and other departmental activities prepares agendas meeting materials sign-in sheets and minutes as needed.

Supports timekeeping leave management staffing documentation onboarding credentialing training coordination and other routine human resources activities.

Assists with the preparation processing and tracking of purchase requests supply orders invoices equipment requests and other administrative transactions.

Monitors action items and suspense dates to ensure timely follow-up and completion of assigned tasks.

Prepares formats proofreads and distributes correspondence memoranda reports spreadsheets presentations and other documents.

Collects compiles and enters administrative and operational data prepares routine reports workload summaries dashboards and other management information.

Maintains office calendars contact lists distribution lists organizational charts inventory records and other administrative resources.

Provides professional customer service and responds to routine inquiries from Veterans employees providers visitors and other internal and external stakeholders refers complex or sensitive matters to the appropriate staff.

Uses electronic health record scheduling document management communication and office automation systems - including VistA CPRS VistA Imaging Microsoft Office applications and other VA systems - to complete administrative assignments and maintain accurate records.

Assists with document control records management correspondence tracking and the distribution of policies procedures and other departmental communications.

Supports logistics and office operations including supply management equipment tracking workspace coordination mail distribution and service requests.

Participates in staff meetings team huddles process-improvement activities cross-training and special projects.

Independently organizes and prioritizes assigned workload follows up on pending actions and adjusts priorities to support the needs of the Imaging Healthcare Group.

Work Schedule Monday-Friday 800AM-430PM Virtual This is not a virtual position. Position Description PD Program Support Assistant PD14194AR Relocation Recruitment Incentives Not Authorized Permanent Change of Station PCS Not Authorized

Requirements Help

Conditions of employment

You must be a U.S. Citizen to apply for this job To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.

Selective Service Registration is required for males born after 12311959 Physical Requirements The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.

Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable forms of identification will be required to complete pre-employment requirements httpswww.uscis.govi-9-centralform-i-9-acceptable-documents. Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel HCP As a condition of employment for accepting this position you will be required to serve a 1-year probationary period period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest we may consider your performance and conduct the needs and interests of the agency whether your continued employment would advance organizational goals of the agency or the Government and whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 10302026. To qualify for this position applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. For a GS-06 position you must have served 52 weeks at the GS-05.

The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 VEOA appointment.

You may qualify based on your experience and/or education as described