Title: Program Specialist
Agency: Paul D. Camp Community College
Location: Franklin (City) - 620
FLSA: Nonexempt
Hiring Range: $15.00 - $17.00hr./DOQ
Full Time or Part Time: Part Time
Additional Detail
Job Description:
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
The Program Specialist will provide administrative services include the following:
- Prepare requisitions as required.
- Order supplies and maintain inventory as required.
- Create graphics for flyers, postcards, and other program media; work with the Institutional Advancement Department to ensure that College standard is met.
- Design and develop program newsletter.
- Maintain the "Community Resources Toolkit".
- Greet and direct students in the target population to success coaches.
- Communicate with the student population via email, phone calls, and mailings.
- Provide direct support to success coaches as needed.
- Create and maintain the program's webpage.
- Operate effectively between two campuses, taking into consideration unique campus cultures.
Provide other duties including the following:
- Coordinate and administer program activities.
- Manage communications, documents, and files.
- Keep a record of expenditures to ensure that an accurate budget is maintained.
- Record and file meeting minutes.
- Maintain a calendar of events.
- Prepare reports; collect and compile program data for grant reporting.
- Review files and other documents to gain information for accurate responses to data requests.
This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 - April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.
Minimum Qualifications:
- Related work experience in an office setting utilizing time management and customer service skills.
- Proven use of organization skills and being detailed-oriented.
- Display excellent leadership skills and problem-solving skills.
- Knowledge of administrative practices, office procedures, and use of general office equipment.
- Proficient working knowledge of internet applications and PC-based software such as word processing, spreadsheet, and email (Microsoft Office preferred).
- Demonstrated active listening to respond appropriately to internal and external customer concerns.
- Demonstrated ability to communicate effectively, orally and in writing with a diverse population of faculty, staff, students, and other college stakeholders.
- Willingness to work at the Franklin and Suffolk campuses.
- Must possess a valid driver's license.
Additional Considerations:
- Work experience in an educational environment.