Program Specialist, Event Logistics

Program Specialist, Event Logistics

Salary

$30.78 - $37.42 Hourly

Location

Santa Clarita, CA

Job Type

Regular Full-time

Job Number

2026-08

Department

Economic Development

Division

Arts and Events

Opening Date

08/12/2026

Closing Date

8/19/2026 12:00 PM Pacific

• Description
• Benefits
• Questions

Description/Duties and Responsibilities

Under the direction of the Events Supervisor, this position provides dedicated oversight of event logistics, equipment management, and crew coordination; serves as an onsite lead during City-produced events; and supports event operations before, during, and after events. Responsibilities include, but are not limited to, scheduling and supervising assigned part-time temporary (PTS) staff and/or volunteers; overseeing event equipment, inventory, maintenance, and internal equipment requests; and providing logistical support before, during, and after events. Programs, events, and main duties may include, but are not limited to, SENSES Block Party, Celebrate cultural series, City Cinemas, Art Hop, The Cowboy Festival, Concerts in the Park, and Light Up Main Street, groundbreakings, ribbon cuttings, and equipment maintenance. This position is required to work various hours, including nights, weekends, and holidays, as needed.

Duties and Responsibilities:

• Oversees event logistics, including, but not limited to, SENSES Block Party, Celebrate cultural series, City Cinemas, Art Hop, The Cowboy Festival, Concerts in the Park, and Light Up Main Street, groundbreakings, and ribbon cuttings
• Oversees event equipment and supplies to ensure items are stored efficiently and are easily accessible; monitors inventory levels and tracks items in need of repair or replacement
• Maintains general cleanliness of equipment and supplies; verifies items are in good working order and meet cleanliness standards
• Delivers equipment to various City facilities
• Maintains and prepares event equipment for use; may include tasks such as replacing ripped or broken canopies, replacing lightbulbs, filling generators with fuel, and patching inflatables
• Trains PTS staff on proper use of equipment and safety procedures
• Schedules and supervises the work of PTS staff and/or volunteers before, during, and after the event production
• Develops and implements a preventive maintenance schedule to minimize equipment downtime and optimize performance
• Keeps accurate records of equipment upkeep, repairs, and inspections
• Leads onsite City-produced events, providing day-of operational oversight and logistics
• Acts as the primary contact for internal equipment requests, inclusive of scheduling, distributing, and returning of equipment
• Composes memos, reports, agendas, and other documents to be distributed to the organization and the public
• Coordinates with vendors, other City departments, and partner agencies to ensure timely arrivals, setup locations, site access, and equipment needs
• Provides excellent customer service to patrons for the various programs and events produced by the Events team, including responding to inquiries and providing accurate information in a timely manner
• Attends City trainings, staff meetings, and committee meetings
• Performs other duties as assigned

Education and Experience

• High School diploma or GED equivalent
• One year of experience coordinating, overseeing, and/or supporting event production
• Experience in warehouse or equipment management, event organization, or other related experience is highly desirable
• Possession of a valid Class C California driver license and a safe driving record
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered

Knowledge and Abilities

• Strong organizational skills and the ability to effectively prioritize daily workload, coordinate multiple projects simultaneously, be flexible to changing priorities, and meet time-sensitive deadlines
• Strong written communication skills and the ability to compose memos, reports, agendas, and other documents to the organization and the public
• Strong verbal communication skills and the ability to provide clear instructions to others
• Ability to lead and motivate staff while fostering a collaborative and productive work environment
• Ability to maintain and repair event equipment, such as canopies, tables, and chairs
• Strong customer service skills and the ability to provide relevant information about programs and communicate in a tactful and positive manner with others
• Strong event planning and program development skills and the ability to support and assist events and programs
• Strong data-management skills and the ability to track and monitor inventory, maintenance, repairs, and inspections
• Strong work ethic and the ability to work within a collaborative team
• Ability to drive various vehicles, trucks, trailers, and box trucks in a safe manner
• Ability to demonstrate a high level of ethics, confidentiality, and professionalism
• Ability to work flexible hours, including nights, weekends, and holidays
• Ability to work outdoors in inclement weather and be exposed to fumes, dust, or other air contaminants
• Ability to lift, drag, and push equipment, files, paper, and documents weighing up to 50 pounds

Additional Information

An online completed City application form is required to apply for this position.All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California

Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

For more information and to apply online please visit www.santaclarita.gov.

The City of Santa Clarita is an Equal Opportunity Employer

The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.

01

Do you possess a High School Diploma or GED equivalent? (Proof will be required prior to official job offer.)

02

Do you have one year of experience coordinating, overseeing, and/or supporting event production? If so, please describe your experience.

03

Do you have a valid Class C California driver license and safe driving record? (Proof will be required prior to official job offer.)

04

Do you have the ability to work various hours, including nights, weekends, and holidays, as needed?

05

What interests you about this position?

Required Question

Employer City of Santa Clarita

Address 23920 Valencia Blvd Ste. 110

Santa Clarita, California, 91355

Phone (661) 284-1418

Website https://www.santa-clarita.com/hr