Program Specialist (0097397T)
Location
UH Manoa - College of Ed, Honolulu, HI
Job Type
Full-Time Temporary
Job Number
2026-01745
Department
University of Hawaii at Manoa - College of Education
Division
School of Teacher Education
Opening Date
08/07/2026
Closing Date
8/24/2026 11:59 PM Hawaii
Position Number:
0097397T
Description
Title: Program Specialist
Position Number: 0097397T
Hiring Unit: College of Education / School of Teacher Education
Location: Manoa
Date Posted: August 7, 2026
Closing date: August 24, 2026
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Temporary/Permanent: Temporary
Other Conditions: Extramural funds. Appointment to begin September 2026 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.
Duties and Responsibilities:
- Works under the direction of the Hawaii Early Childhood Educator Excellence and Equity (ECE3) Project Director (PD) to develop and execute a variety of tasks that the day-to-day operations of the ECE3 Project in a wide range of matters, ensuring alignment with organizational goals and program objectives.
- *Acts as the primary liaison for all inquiries, scheduling, resources, and information related to the ECE3 Project, maintaining clear channels of communication to facilitate effective collaboration and information dissemination.
- *Oversees the documentation and reporting processes for program results and procedures, ensuring accuracy and compliance with data system and agency requirements. Streamlines internal communication through optimized file structures and web platforms.
- *Responsible for project logistics to ensure adherence to scope, schedule, and budgetary constraints, optimizing resources for maximum efficiency and effectiveness.
- *Analyzes and manages budget proposals, expenditure plans, eTravel submissions, and funding requests to ensure fiscal responsibility and sustainability. Tracks payments from initiation to completion for efficient financial management.
- Manages the development, review, and tracking of subawards, contracts, and procurement activities related to program operations, ensuring compliance and efficiency in all transactions.
- Participates in meetings/workshops at on or off campus locations and/or outside of normal business hours including evenings and weekends as directed.
- *Facilitates the recruitment process for personnel, ensuring a diverse and qualified talent pool to support the objectives of the ECE3 Project.
- Serves as a key liaison between various stakeholders, including academic departments, administrative units, funding agencies, and external partners, to address project needs and foster collaborative relationships.
- Coordinates the design and maintenance of program websites, social media accounts, and outreach materials, enhancing visibility and engagement within the research community and beyond.
- Develops compelling presentation materials tailored to diverse audiences, effectively communicating key insights and developments relevant to the ECE3 Projects objectives.
- Other duties as assigned
- Denotes essential functions
Minimum Qualifications:
- Possession of a baccalaureate degree in business administration, education, social sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of program management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer, apply word processing software, and familiarity with Microsoft Office, Adobe and Google applications.
- If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
- Ability to travel independently and in a timely manner to various geographical locations for meetings/ workshops. Requirement may be fulfilled by a valid Hawai`i Drivers license (Class 3), comparable drivers license, or other means of transportation which meets position needs.
Desirable Qualifications:
- Masters degree in Business, Education,Social Sciences or related field.
- Experience in academic policies and procedures at the university level.
- Functional knowledge of university policies and procedures.
- Familiarity with the University of Hawaii fiscal systems, including KFS and eTravel applications.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit the following documents:1. cover letter indicating how you satisfy the minimum and desirable qualifications, 2. names and contact information (including e-mail address) of at least 3 professional references, 3. resume, and 4. official transcripts (copies are acceptable with application; official transcripts are required upon hire). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.
Inquiries: Terry Lock, locktf@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Employer University of Hawaii
Website http://workatuh.hawaii.edu