Program Office Chief of Staff

Program Office Chief of Staff
The Opportunity:

Seeking an experienced Chief of Staff for the Program Manager (PM) and Deputy Program Manager (DPM). The ideal candidate will be a proactive, forward-leaning leader responsible for driving operational excellence and ensuring the seamless execution of the program's objectives. This role requires exceptional judgment, the ability to operate autonomously, and the foresight to anticipate and resolve challenges before they arise. Serve as the primary gatekeeper for the PM and DPM, managing complex calendars, prioritizing engagements, and preparing leadership for all commitments. Oversee and execute all administrative functions, ensuring office continuity and managing the flow of official correspondence and actions. Identify, analyze, and resolve operational issues, communicating risks and recommendations directly to program leadership. Develop, implement, and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices. Lead and participate in critical team initiatives, leveraging an extensive network to accomplish objectives swiftly and effectively. Manage the complete lifecycle of personnel support, including the effective onboarding and offboarding of all staff and contractors by coordinating badging, seating, IT assets, and all required system accesses. Expertly manage and maintain essential program systems and platforms. Handle all travel logistics via the Defense Travel System (DTS), including scheduling, authorizations, and expense reporting. Prepare, edit, and manage all forms of Naval correspondence with meticulous attention to detail. Supervise the day-to-day operations and workload of the Executive Assistant.

Join us. The world can't wait.

You Have:

• 7+ years of experience as a DoD Chief of Staff
• 3+ years of experience with federal acquisition supporting DoW or Navy programs
• 3+ years of experience authoring and editing Naval correspondence such as endorsements, memorandums, business letters, and award using the basic naval correspondence formatting
• Experience in military protocol
• Knowledge of NAVSEA operations and submarine Sound Navigation and Ranging (SONAR) hardware, software, and interfaces
• Knowledge of Microsoft Outlook, Word, PowerPoint, and Excel
• Ability to conduct quality assurance and quality control on the work of themselves and colleagues
• Ability to professionally collaborate, interface, and communicate with programmatic clients and leadership
• Secret clearance
• HS diploma or GED

• Experience supporting a NAVSEA PMS program office
• Experience Onboarding and Offboarding staff and contractor support onto the program including supporting badging, seating, asset management and tracking, building accesses, email, and system account creation
• Experience using Defense Travel System (DTS), Defense Information System for Security (DISS), Enterprise Data Warehouse (EDW), SharePoint, and Microsoft Teams
• Experience managing processes such as creating Visit Authorization Requests (VARs) and supporting or coordinating Transfer Into and Exit (TIE)
• Possession of excellent written and verbal communication skills
• Possession of strong desire to complete tasking, anticipate future needs, and the attention to detail

• Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.
• Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen facility frequently, in alignment with leadership expectations and the needs of the role. You may also be required to work from or visit a customer facility.
• Onsite: If this position is listed as onsite, work will primarily be performed at a Booz Allen office or customer facility, where employees will collaborate directly with colleagues and customers as required by the role.