Position Title: Program Manager
Department: 9035|LCHI
Responsibilities:
Reporting directly to the Director of the Louisiana Center for Health Innovation (LCHI) within the Informatics Research Institute at the University of Louisiana at Lafayette, the Program Manager leads portfolio-level operational planning, coordination, and implementation tracking for assigned LCHI initiatives. The position translates approved objectives, scopes of work, and award requirements into integrated schedules, milestones, deliverables, and leadership updates. The Program Manager coordinates across project teams and external partners without exercising line supervision over LCHI personnel.
Duties and Responsibilities:
- Lead integrated operational planning and implementation tracking across assigned LCHI initiatives in workforce development, research training, rural digital health, health informatics, community health, and evaluation.
- Develop and maintain portfolio workplans, project calendars, milestones, deliverables, dependencies, designated project leads, and performance-reporting schedules.
- Maintain a center-wide portfolio dashboard, action and decision logs, risk and issue registers, change tracking, and documentation standards for leadership review.
- Coordinate project and award start-up, periodic implementation reviews, reporting cycles, and closeout activities with the Director/PI, project leads, and authorized University offices.
- Coordinate institution-level and cross-project commitments with academic partners, healthcare organizations, state agencies, rural providers, community partners, and technical collaborators.
- Organize portfolio governance and project review meetings; prepare implementation status summaries, decision records, action logs, and briefings for the Director.
- Align timelines and dependencies across workforce programs, research, evaluation, data/technology, and community-engagement workstreams without directing scientific methods or program content.
- Coordinate with the Healthcare Workforce Development Specialist on workforce-program schedules, recruitment milestones, partner commitments, training delivery, and outcome-reporting inputs.
- Coordinate with Research Scientists and faculty on research milestones, approved data-collection timelines, evaluation deliverables, and institutional review or other research dependencies.
- Consolidate project progress updates, partner contributions, workforce outcomes, and scientific deliverable summaries into portfolio-level reports for Director/PI review and sponsor submission.
- Work with grants and financial administration on budget-to-workplan alignment, expenditure projections, subaward deliverables, and funding-period requirements; refer approvals and compliance decisions to authorized personnel.
- Identify implementation barriers, resource constraints, missed milestones, and cross-project risks; propose corrective actions and escalate decisions to the Director/PI.
- Standardize portfolio-level workplans, implementation checklists, status-report templates, decision logs, and other project-management procedures.
- Contribute implementation schedules, partner coordination plans, operational scopes of work, and sustainability or transition plans to proposals and continuation requests.
- Coordinate planning for portfolio-wide advisory meetings, stakeholder convenings, and dissemination activities; rely on designated administrative support for routine scheduling, purchasing, travel, and communications.
- Provide non-supervisory coordination of deadlines, dependencies, and progress updates across LCHI staff, partners, and student researchers.
- Perform additional related duties as assigned.
Qualifications:
Required Qualifications:
- Bachelor''s degree in public health, healthcare administration, business administration, project management, public administration, health informatics, higher education administration, or a related field.
- Minimum of five (5) years of progressively responsible professional experience in program or project management, research administration, healthcare, higher education, workforce development, or a comparable setting. A relevant master's degree may substitute for up to two (2) years of experience (minimum three years of relevant experience).
- Demonstrated experience coordinating concurrent projects or workstreams, multidisciplinary contributors, external partners, milestones, and reporting deadlines, including coordination without direct supervisory authority.
- Demonstrated experience developing implementation plans, tracking project budgets or resources, monitoring progress and risks, preparing reports, and maintaining accurate program documentation.
Preferred Qualifications:
- Master's degree in a related field and/or a recognized project-management credential (e.g., PMP or CAPM).
- Experience managing multi-institutional, state-funded, federally funded, or other sponsored research and implementation programs.
- Experience with healthcare workforce initiatives, rural health, health informatics, research training, program evaluation, or community-engaged projects.
- Experience coordinating budgets with grants staff, tracking subaward deliverables, facilitating cross-functional teams, or implementing process-improvement systems.
Skills, Knowledge, Abilities, Etc.:
- Strong written and verbal communication skills and proficiency with Microsoft Office and project-tracking or collaborative work-management tools.
- Ability to prioritize across multiple funding streams, anticipate implementation risks, exercise sound judgment, and maintain confidentiality.
- Ability to build productive working relationships, translate strategy into actionable plans, and communicate progress clearly to diverse stakeholders.
Job Ad# (req4630)