Program Manager - GS9008

Campus

OSU-Center for Health Sciences

Contact Name & Email

Tina Tappana, tina.tappana@okstate.edu

Work Schedule

Typically, Monday through Friday, 8:00am-5:00pm.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

Salary: $50,000 - $56,264 

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

This is a Grant Funded position. Grant period through December 2029.

The Program Manager is a full-time professional staff position that supports the successful implementation and coordination of university projects across multiple campuses. This role oversees project logistics, schedules, timelines, and communications while collaborating with faculty, staff, students, administrators, and external partners to achieve project goals. The Program Manager maintains accurate records, monitors project progress, and ensures compliance with funding and reporting requirements. The ideal candidate is a highly organized and collaborative professional with strong communication skills, the ability to manage multiple priorities, and experience supporting complex projects in a dynamic higher education environment.

Required Qualifications

• Bachelor's: Public administration, education, communication, social sciences, health sciences, or a related field.
  (degree must be conferred on or before agreed upon start date)

• Two years of experience in project coordination, program administration, or event and logistics management; higher education or grant-funded settings preferred. Additional qualifying experience may substitute for the degree on a year-for-year basis.

Skills, Proficiencies, and/or Knowledge:

• Coordinating schedules, rooms, and logistics across multiple sites at once
• Managing several concurrent projects, milestones, and deadlines
• Clear written and verbal communication with faculty, staff, students, administrators, and external partners
• Accurate recordkeeping and documentation, including tracking effort across funding sources
• Proficiency with Microsoft Office or Google Workspace and with project management or scheduling tools
• Working independently and exercising judgment within established protocols

Preferred Qualifications

• Master's: Public administration, higher education, public health, or social sciences.
• Coordinating federally funded grants (Department of Education or NIH)
• Multi-campus program coordination in higher education
• Research project coordination involving human subjects or IRB protocols
• Student recruitment or engagement, or civic dialogue and facilitation programs

Certifications, Registrations, and/or Licenses:

CITI human subjects research training, or ability to complete within 30 days of hire.

Skills, Proficiencies, and/or Knowledge:

• Familiarity with federal grant requirements (2 CFR 200, effort reporting)
• Experience with REDCap, Monday.com, or similar systems
• Knowledge of research data management and open-science practices
• Familiarity with trauma-informed or dialogue facilitation methods

Working Conditions

Regular in-state travel to OSU campuses (Tulsa, Stillwater, Okmulgee, Oklahoma City). Occasional evening or weekend work during campus residency periods.

Ability to lift and carry 8 - 10 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see, and perform repetitive motions with or without reasonable accommodations.