Program Manager, Employee and Hiring Experience - School of Medicine, Integrated Resources Staff

Job Description

The School of Medicine Dean’s Office has an outstanding opportunity for a Program Manager, Employee and Hiring Experience, to join their team.

About this Opportunity

Reporting to the Recruiting Manager, the Program Manager, Employee and Hiring Experience, (Program Manager) leads initiatives that enhance the experiences of candidates, employees, hiring managers, and departments throughout key workforce transition points, including hiring, onboarding, orientation, workforce readiness, internal mobility, and offboarding. The position is responsible for building and sustaining the infrastructure, systems, processes, tools, reporting, and service models that support a scalable, consistent, and high-quality employee and hiring experience across a complex academic medicine environment.

As the School of Medicine (SoM) evolves toward an integrated HR service model, the Program Manager plays a critical role in continually developing and improving sustainable programs, establishing employee lifecycle standards, and implementing technology-enabled solutions that improve workforce effectiveness, compliance, operational efficiency, and employee satisfaction. Through the use of workforce data, automation, process improvement, and stakeholder partnerships, the Program Manager identifies opportunities to enhance employee experiences and drive continuous improvement across the organization.

Key Responsibilities

Program Leadership, Analytics & Automation (40%)

• Lead the development, implementation, governance, and continuous improvement of School-wide staff employee and hiring experience programs.
• Build and sustain the infrastructure, systems, processes, service models, and tools that support scalable employee lifecycle programs across participating SoM departments.
• Establish program goals, key performance indicators, performance measures, and reporting frameworks that support data-informed decision making and continuous improvement.

Hiring Experience, Onboarding, Orientation & Workforce Readiness (30%)

• Lead School-wide initiatives focused on improving the hiring experience for candidates, hiring managers, and departments from recruitment through workforce integration.
• Develop and maintain onboarding frameworks, employee journey maps, orientation programs, communications, manager resources, and implementation tools that support a consistent and welcoming employee experience.
• Design and maintain the infrastructure supporting workforce readiness, including onboarding pathways, required training compliance tracking, accountability measures, reporting dashboards, automated workflows, and employee and manager resources.

Offboarding & Workforce Insights (15%)

• Lead the development and continuous improvement of School-wide offboarding and employee transition programs.
• Develop standardized processes, communications, tools, and resources that support a consistent, professional, and employee-centered separation experience.
• Monitor and analyze workforce data, turnover trends, employee feedback, and separation insights to identify opportunities for organizational improvement.

Internal Mobility Program Management (15%)

• Lead the development, implementation, and continuous improvement of School-wide internal mobility programs that support career growth, workforce sustainability, and employee retention.
• Partner with Talent Acquisition, HR leadership, Learning & Organizational Development, and departmental stakeholders to strengthen awareness of career opportunities and advancement pathways across the SoM.
• Establish processes, resources, communications, and tools that promote transparency, accessibility, and consistency in internal career movement opportunities.

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business, Communications, Organizational Development, Psychology, or a related field.
• Two or more years of experience in human resources, employee experience, program management, or related roles.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Strong written and interpersonal communication skills.
• Ability to manage competing priorities, navigate ambiguity, and exercise independent judgment in problem-solving and decision-making.
• Demonstrated experience partnering with cross-functional partners in a highly complex organization structure.

Preferred Qualifications

• Three or more years of progressively responsible experience in human resources, employee experience, or program/project management with increasing scope and ownership.
• Experience in human resources or staff support in a higher education or academic medicine setting.
• Familiarity with Workday HCM or similar HRIS systems.
• Experience with program implementation, analytics, reporting, process improvement, and automation.
• Demonstrated commitment to inclusive practices and positive employee experience.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

dso@uw.edu

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.