Edgewater Technical Associates is seeking qualified candidates for a Program Manager 2 (Document Control) opportunity in Los Alamos, NM, to support the Los Alamos National Laboratory.
Location: On-Site TA51
Group/Organization: PIT-INFRA
Schedule: 4/10
Key responsibilities include:
- Manage and maintain infrastructure program documentation, records, reports, and correspondence in accordance with Laboratory policies and procedures.
- Coordinate document control activities, including document preparation, review, approval, revision tracking, distribution, and retention.
- Develop and maintain document tracking logs, spreadsheets, databases, and electronic filing systems.
- Monitor program deliverables, action items, schedules, and milestones to ensure documentation is completed accurately and on time.
- Support program managers and project teams with administrative coordination, scheduling, reporting, and documentation requirements.
- Maintain accurate records of program activities, project updates, meeting minutes, and supporting documentation.
- Coordinate with internal and external stakeholders to obtain required documentation, resolve discrepancies, and track outstanding action items.
- Assist with preparing program status reports, presentations, schedules, and management briefings.
- Develop and maintain project tracking tools, reports, and dashboards using Microsoft 365 applications.
- Utilize Microsoft Excel, Microsoft Lists, and Power BI to organize project information, monitor progress, and support reporting requirements.
- Support the development and maintenance of program execution plans, schedules, and tracking systems.
- Ensure documentation is properly organized, current, accessible, and maintained in accordance with established records management requirements.
- Assist with document reviews, audits, assessments, and compliance-related activities.
- Identify opportunities to improve document control processes, records management, and administrative efficiency.
- Support program activities related to safety, security, environmental compliance, quality assurance, and contractor assurance.
- Provide general program coordination and administrative support to ensure infrastructure program objectives and deliverables are met.
Required Qualifications:
- Minimum of 5 years of relevant experience in document control, records management, program coordination, project administration, or related program support functions.
- Demonstrated experience in document control, records management, program coordination, project administration, or related administrative support functions.
- Experience maintaining and organizing technical documentation, program records, reports, and electronic filing systems.
- Ability to track multiple assignments, action items, schedules, and deliverables while maintaining accuracy and meeting deadlines.
- Experience coordinating document reviews, approvals, revisions, and distribution.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Develop and maintain project tracking tools, reports, and dashboards using Microsoft 365 applications.
- Utilize Microsoft Excel, Microsoft Lists, and Power BI to organize project information, monitor progress, and support reporting requirements.
- Strong written and verbal communication skills with the ability to coordinate effectively across multiple organizations.
- Experience preparing reports, maintaining spreadsheets, tracking documentation, and supporting program or project activities.
- Ability to work independently, exercise sound judgment, and maintain accurate records in a fast-paced environment.
Desired Qualifications:
- Experience supporting infrastructure programs, construction projects, engineering organizations, or facility operations.
- Previous experience with document control or records management in a Department of Energy (DOE), National Laboratory, or other regulated environment.
- Familiarity with electronic document management systems, document tracking databases, and records retention requirements.
- Experience supporting program managers, project managers, or technical teams with administrative coordination and documentation.
- Knowledge of document revision control, quality assurance documentation, and records management procedures.
- Familiarity with Laboratory requirements related to safety, security, environmental compliance, quality, and contractor assurance.
Other Job Requirements:
- United States Citizenship
If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: www.edgewatertech.net/careers
Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!
WORKING WITH EDGEWATER TECHNICAL ASSOCIATES
Founded in 2003, Edgewater Technical Associates, LLC (Edgewater) is a New Mexico-based small business headquartered in Los Alamos, NM, with five (5) regional offices across the United States to locally support our growing presence at project sites. Edgewater has a proven track record and is a trusted provider of fixed-price construction projects, engineering, and technical services for the Department of Energy (DOE), National Nuclear Regulatory Commission (NRC), Canadian Commercial Nuclear Industry, and private sector commercial contractors involved in nuclear, high-hazard, or complex operations. Edgewater’s experience and guidance ensure that our customers perform hazardous operations, comply with regulatory requirements, and maintain the highest quality and safety standards.
Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre- and post-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.
EQUAL OPPORTUNITY EMPLOYER
Edgewater is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, protected veterans, or individuals with disabilities in accordance with EO 14173.
View all Edgewater opportunities at www.edgewatertech.net/careers