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Program Management Coordinator

Apollo Professional Solutions

Wichita, KS

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JOB DETAILS
SALARY
SKILLS
AS 9100, Administrative Skills, Aerospace and Defense, Change Management, Communication Skills, Cross-Functional, Customer Relations, Customer Support/Service, Data Quality, Detail Oriented, Develop and Maintain Customers, Documentation, ERP (Enterprise Resource Planning), Finance, Follow Through, ISO (International Organization for Standardization), Interpersonal Skills, Lift/Move 50 Pounds, Manufacturing, Meeting Minutes, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Management Software, Project/Program Coordination, Project/Program Management, Regulatory Compliance, Regulatory Reports, Risk, Software Development Lifecycle (SDLC), Status Reports, Supply Chain, Team Lead/Manager, Technical Support, Time Management, Writing Skills
LOCATION
Wichita, KS
POSTED
25 days ago
Position Type:      Program Management Coordinator
Location:         Wichita, KS
Hourly rate:  $34.00
Contractor benefits:  Medical, Vision, Dental, 401k

Job Title: Program Management Coordinator
Objective: The Program Management Administrator provides administrative and operational support to Program Managers and cross-functional teams to ensure programs are executed efficiently, on schedule, and in alignment with customer and company requirements. This role plays a critical part in coordinating documentation, tracking program metrics, facilitating communication, and supporting compliance requirements throughout the program lifecycle.
SPECIAL WORK CONDITIONS AND AMERICANS WITH DISABILITY REQUIREMENTS:
• Office and manufacturing environment
• May require occasional time on the shop floor

• Ability to sit, stand, and work at a computer for extended periods
• Constant repetitive use of hands, wrists, and arms
• Ability to lift up to 50 lbs. with or without assistance
Essential Duties and Responsibilities
• Provide administrative support to Program Managers across multiple programs or projects
• Maintain program schedules, action item logs, risk registers, and meeting minutes
• Coordinate internal and customer meetings, including agenda preparation and follow-up
• Track program deliverables, milestones, and due dates; escalate issues as needed
• Prepare and maintain program documentation, presentations, and status reports
• Serve as a liaison between Program Management and internal departments (Engineering, Manufacturing, Quality, Supply Chain, Finance)
• Maintain access to customer portals and input PO’s and download customer engineering as needed
• Support customer communication by organizing correspondence, data requests, and reporting
• Assist with change management activities, including tracking scope, schedule, and cost impacts
• Ensure program documentation is controlled and compliant with internal procedures and customer requirements
• Support audits, reviews, and customer or regulatory reporting as required
• Maintain data accuracy in ERP, MRP, or project management systems

Required Skills and Qualifications
• Strong organizational and time-management skills with attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Experience working with ERP/MRP or project management tools
• Ability to work independently and collaboratively across teams
• Strong problem-solving and follow-up skills

Preferred Qualifications
• Associate’s or Bachelor’s degree in Business, Project Management, or a related field
• Experience in manufacturing, aerospace, or a regulated environment
• Familiarity with program or project management methodologies
• Knowledge of AS9100, ISO, or customer-specific compliance requirements
• Experience supporting customer-facing programs

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the employee(s). Duties described are not to be interpreted as being all inclusive or specific to any individual employee.

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About the Company

A

Apollo Professional Solutions

Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)
COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1983
WEBSITE
http://apollopros.com/

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