Program Coordinator - USU Operations

• Collect, analyze, and synthesize data from multiple operational, financial, personnel, and project management reports to provide meaningful insights and recommendations for executive leadership decision-making.
• Develop, maintain, and automate recurring reports, dashboards, scorecards, and visualizations that communicate key performance indicators (KPIs), trends, risks, and opportunities to leadership.
• Transform complex datasets into concise presentations, executive summaries, charts, and visual storytelling materials tailored for senior-level audiences.
• Coordinates the Centers/Departments annual progress reviews that entails coordinating communication with internal and external customers, scheduling top level meetings, and note taking.
• Communicates with internal staff and external customers.
• Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress.
• Administrative duties including but not limited to, coordinating meetings and maintaining multiple calendars, developing and tracking surveys for internal staff and USU leadership, creating Standard Operating Procedures (SOP) or guidelines for various projects.
• Include budgetary responsibility to include plan/forecast for various Departments and Centers.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.
• Knowledge of organizational objectives, the federal budget process, office automation. Ability to work completely independently, use sound judgement in solving problems.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of Microsoft Office tools. (i.e., basic functions, graphs, formats, etc.)
• Knowledge of project management principles, and good communications skills.

Join the HJF Team!

HJF is seeking a Program Coordinator to support the Uniformed Services University of the Health Sciences (USU) Operations Team in Bethesda, MD. This position serves as a key resource supporting both operational management and data-driven decision-making. The Program Coordinator will coordinate administrative and business operations while collecting, analyzing, and reporting on operational, financial, personnel, and programmatic data to support leadership priorities and organizational effectiveness.

The role is responsible for developing reports, dashboards, and executive briefings; tracking key performance indicators; and providing data-driven insights to inform planning and resource allocation. The Program Coordinator will also support operational activities, including budget tracking, space management, and special projects.

The successful candidate will combine strong analytical, organizational, and communication skills with the ability to manage multiple priorities and effectively support both strategic initiatives and day-to-day operations. The Program Coordinator works independently on routine assignments while collaborating with Program Managers and leadership on organizational priorities and process improvement efforts.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.