The Program Coordinator oversees the college's catering program, managing the full event booking process through coordination with internal departments and external clients, and the preparation of event orders. Responsibilities also include supervising and assisting with catering setups, monitoring accounts receivable, and providing direction and support to catering assistants.
Essential Functions
30% - Manages auxiliary services related event bookings with main focus on catering events, by communicating with internal teams and external clients through email, phone, and in-person interactions: prepares and distributes banquet event orders (BEO's); assists program manager with ensuring proper workflow, documentation, approvals, signatures, and invoicing for Facility Use Agreements and Co-Sponsorship contracts for tracking and monitoring.
30% - Provides assistance with setup, service, and breakdown of catering events
20% - Generates and distributes invoices; tracks and manages accounts receivable to ensure timely payments
10% - Schedules and manages catering staff for events and assist with event services staff
10% - Assists with event room set-ups and fleet vehicle reservations, as needed; performs other Duties as assigned