Program Coordinator / Scheduler

Program Coordinator / Scheduler - $15.00/HOUR or MORE BOE

A local construction company needs a Program Coordinator / Scheduler. This position plays a critical role in coordinating production schedules, subcontractors, crews, inspections, suppliers, materials, and customer communication to ensure projects move efficiently from start to completion.

RESPONSIBILITIES

Scheduling & Project Coordination

• Develop and maintain daily and weekly project schedules
• Coordinate roofing and construction projects from scheduling through completion
• Coordinate subcontractors, crews, suppliers, inspections, and material deliveries
• Work closely with General Manager and office staff to maintain production flow and project timelines
• Monitor project schedules and track progress of active jobs
• Help resolve scheduling conflicts and production issues
• Schedule site walks, inspections, and project milestones
• Maintain project metrics and scheduling updates for management

Administrative & Operations Support

• Maintain accurate job files, scheduling records, and project documentation
• Assist with small inventory management and material coordination
• Keep up with TPA / insurance portal requirements and documentation
• Coordinate bank draws and required project documentation as needed
• Update internal systems and production tracking
• Assist with invoicing, collections follow-up, and administrative support
• Prepare reports and provide operational updates to management as needed

Customer & Vendor Communication

• Communicate with customers regarding scheduling, production timelines, and project updates
• Maintain professional communication with subcontractors, suppliers, inspectors, and customers
• Coordinate with supplier groups and vendors regarding scheduling and deliveries
• Assist customers with project coordination and scheduling questions

QUALIFICATIONS

• Strong organizational and multitasking skills
• Ability to work in a fast-paced environment
• Strong communication and customer service skills
• Strong problem-solving ability
• Ability to prioritize and manage multiple projects simultaneously
• Experience coordinating subcontractors and crews preferred
• Proficient with computers, email, calendars, and office software
• Bilingual (English/Spanish) preferred

Preferred Qualifications

• Roofing or construction industry experience
• Experience with insurance restoration projects
• Experience using CRM or scheduling software
• Experience with TPA programs and insurance claims coordination
• Experience with Xactimate is a plus

If interested, please call (915) 842-8252 for more details and email resumes to 

Jobs.WestElPasoTX@ExpressPros.com

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