Program Coordinator II

Position Details

Position Information

Recruitment/Posting Title Program Coordinator II Job Category URA-AFT Administrative Department Nutritional Sciences Overview

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.

In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the School of Environmental and Biological Sciences. The Program Coordinator II works under the direction from the Department Chair, Graduate Program Director, Undergraduate Program Director, and Dietetics Program Director, exercising sound judgment in managing workflows, prioritizing responsibilities, and resolving complex operational issues within established guidelines.

Among the key duties of the position are the following:

• Administers and oversees academic and operational functions supporting undergraduate and graduate academic programs.
• Manages program-related processes, including the preparation, maintenance, analysis, and oversight of records, reports, statistics, and academic documentation to ensure accuracy, compliance, and effective program delivery.
• Performs professional-level work requiring knowledge of academic program administration, coordination, and office management practices, including the application of institutional policies, procedures, and systems.
• Serves as a key resource in supporting and administering program operations and ensuring efficient execution and continuous improvement of academic processes.
• Evaluates program processes and operational effectiveness.
• Develops recommendations to improve efficiency, service delivery, and student experience. Contributes to program planning efforts, including development of operational timelines, program calendars, and process enhancements aligned with departmental goals.
• Monitors best practices and trends in academic program administration to inform continuous improvement initiatives.
• Maintains and manages the department's webpage and social media platforms to support communication, outreach, and program visibility.

FLSA Nonexempt Grade 03 Salary Details up to $56,357 Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field or an equivalent combination of education and/or experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent written and oral communication skills.
• Demonstrated ability to administer and oversee multiple program functions in a complex academic environment.
• Ability to evaluate program processes, identify areas for improvement, and implement effective solutions.
• Ability to exercise independent judgment in analyzing and resolving operational and program-related issues.
• Strong organizational, analytical, and interpersonal skills with the ability to collaborate across departments and with diverse stakeholders.
• Proficiency in Microsoft Office Suite and academic systems.
• Knowledge of and ability to manage webpages and social media platforms.
• Ability to manage confidential and sensitive information with discretion.

Preferred Qualifications

• A minimum of two years of relevant professional experience in program coordination, academic administration, or a related field..
• Experience in higher education or academic program administration.
• Knowledge of course scheduling, registration, and admissions processes.
• Familiarity with systems such as CourseAtlas, REGIS, Infosilem, and other institutional platforms.
• Experience evaluating program effectiveness and supporting program improvement initiatives.

Equipment Utilized

• Standard office equipment and university enterprise systems, including Microsoft Office Suite and academic management platforms.

Physical Demands and Work Environment

• Primarily office-based with occasional movement across campus and light lifting of materials.

Special Conditions

Posting Details

Posting Number 26ST1194 Posting Open Date 06/09/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in a related field or an equivalent combination of education and/or experience?

• Yes

• No

• • Are you a current member of URA-AFT Administration?

• Yes

• No

• • Do you have at least 3 years of professional administrative, program coordination, project coordination experience?

• Yes

• No

• • Do you have experience using the Salesforce admissions software?

• Yes

• No

• • Do you have experience using the course scheduling system?

• Yes

• No

• • Do you have experience using Marketplace or other Rutgers procurement systems?

• Yes

• No

• • Have you coordinated activities across multiple Rutgers departments?

• Yes

• No

• • Are you proficient in Microsoft excel, including formulas, sorting, filtering, and basig reporting?

• Yes

• No

• • Have you used Zoom to coordinate meetings?

• Yes

• No

• • Have you used Microsoft SharePoint to organize or manage documents?

• Yes

• No

• • Have you independently learned a new software system in order to improve your work performance?

• Yes

• No

• • Have you managed room reservation calendars?

• Yes

• No

• • Have you made course schedules for undergraduate and graduate programs?

• Yes

• No

• • Have you independently managed student admission process and preparation of documents for faculty review?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents