Program Coordinator II

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are 

The Texas A&M College of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.   

What we want

The Program Coordinator II for Veterinary Physiology and Pharmacology (VTPP) provides administrative and operational support for VTPP academic programs, ensuring courses, faculty needs, instructional materials, and related processes are organized and effectively managed. The role also coordinates exams, accommodations, scheduling, and other academic activities while collaborating with faculty, students, and departments to support smooth and efficient program operations.

What you need to know

• Salary: Commensurate
• Schedule/Location: Full-time | College Station, TX
• Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.   

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.
• Four years of related experience.

 Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills.

Preferred qualifications

• Masters degree
• Administrative experience

Responsibilities

Program Administration

• Plan, organize, and oversee program implementation in collaboration with departmental leadership to ensure efficient execution of academic initiatives.
• Develop, implement, and continuously improve program procedures and workflows to enhance operational effectiveness and consistency.
• Lead coordination and administration of course schedules, instructional materials, and faculty communications to ensure seamless course delivery.
• Ensure all teaching materials are current and compliant with university-required verbiage and standards, including accessibility guidelines.

Exam Development & Administration

• Oversee exam development and administration processes, including exam setup, reporting, and adherence to academic policies.
• Exam preparation: including but not limited to print exams, create multiple versions of exams, grade scantrons, set up exam rooms (including seating charts), prepare item analysis sheet for instructors and students, upload exams to AIMS portals for accommodations students.
• Coordinate make-up exam scheduling and proctoring.

DVM, Graduate & Undergraduate & Course Support

• Develop in-depth understanding of Learning Management Systems (LMS) to ensure faculty support as needed.
• Maintain and support Canvas courses for all VTPP-based coursework.
• Oversee VTPP undergraduate absences verification and approval and necessary excuses from appropriate activities.
• Manage ADA accommodations and coordinate make-up exams as needed for all VTPP courses.
• Maintain and update VTPP course catalog entries through CourseLeaf.

Program Development

• The ideal candidate will have well-developed problem-solving skills, strong intuition, and innovative ideas to improve efficiency and better support the demands that our faculty encounter.

Additional Information

Machines or equipment used in the performance of essential duties

Common office equipment.

Common classroom furniture and supplies.

Physical Requirements

• Ability to repeatedly lift and/or move medium weighted objects.
• Ability to sit for extended periods of time during exam proctoring.
• Occassional lifting/carrying/moving of classroom/office materials and equipment.

Other Requirements and Factors

• This position is security sensitive.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.