Program Coordinator I P9

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Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3,657.34 - $4,166.66 per month commensurate with experience.

Job Description Summary:

The Program Coordinator I P9, under general supervision, supports the coordination and execution of events and programs within Texas A&M Innovation. The position provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes. The Events Coordinator ensures that all assigned tasks are executed with professionalism, attention to detail, and alignment with the office's strategic objectives.

Responsibilities:

- Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and AN needs.
- Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks.
- Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces.
- Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting.
- Assists with contact list maintenance and enters information into CRM systems such as PipeDrive.
- Prepares event materials including name badges, printed handouts, and signage (as needed).
- Collects and compiles post-event data such as attendance and survey responses.
- Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor.
- Performs other duties as assigned to support efficient program and event execution.

Education and Experience:
- Bachelor’s degree or equivalent combination of education and experience.
- Two years of related experience in event coordination, administrative support, or program operations.

Knowledge, Skills and Abilities:
- Knowledge of word processing, spreadsheet, and database applications.

- Verbal and written communication skills.

- Ability to move event materials (up to 25 lbs) and assist with physical setup/tear down.
- Ability to remain on feet for extended periods during events.
- Must be able to work occasional early mornings, evenings, or weekends as event schedules require.

- Ability to operate standard office equipment and communicate effectively in both in-person and digital formats.

- Ability to multitask and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.