Job Title
Program Coordinator I
Agency
Texas A&M University Health Science Center
Department
Bcs Campus Administration
Proposed Minimum Salary
Commensurate
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Program Coordinator I, P9 will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Academic Affairs, Assistant Dean of Pre-Clerkship and guided by the Pre-Clerkship Program Manager. The coordinator creates, coordinates, and disseminates information related to the assigned courses; updates and posts materials in the learning management system; updates the courses’ calendar and schedule, reserves rooms and/or creates Zoom sessions; and serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.
What you need to know
Schedule: This position may require work beyond normal office hours and/or work on weekends.
Travel: Occasional travel required.
Responsibilities:
Pre-Clerkship Coordination
- Coordinate all course information and scheduling for the assigned courses. This includes:
- Arranging room reservations/scheduling Zoom sessions
- Coordinating proctors and rooms/Zoom sessions for examinations
- Maintaining the learning management system
- Preparing for- and leading the course initiation meetings
- Serving as primary administrative liaison with faculty regarding course scheduling
- Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings
Curriculum Management
- Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships and electives within COM’s undergraduate medical education program (UME)
- Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications
- Manage the learning management system for the assigned courses
- Ensure grades are entered into LMS system accurately and disseminated to proper stakeholders
Communication and Team Cooperation
- Attend meetings related to Pre-Clerkship
- Site specific coordinator meeting (required)
- All sites coordinator meeting (required)
- Pre-Clerkship Subcommittee meeting (as needed)
- Curriculum Committee meeting (as needed)
- Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean
- Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff
- Converse with students to address course questions and/or concerns
- Disseminate mass communications regarding courses
Accreditation
- Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner
- Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses
- Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format
Policies & Procedures
- Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.
- Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation
- Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook
- Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean
- Engage in two (2) professional activities/academic year
- Perform other duties as assigned.
Qualifications:
Required Education & Experience
- Bachelor’s degree or any equivalent combination of training and experience
- Two (2) years of work experience in program coordination in education or related areas
Preferred Qualifications
- Bachelor’s degree
- Four (4) years work experience in program coordination in education
- Experience in health services and/or pre-clerkship medical education
- Experience as clerical or administrative assistance staff
- Experience with learning management systems – Canvas
- Experience collaborating with individuals and communities in a higher education and/or medical setting
Knowledge, Skills, and Abilities
- Ability to successfully manage several tasks simultaneously
- Ability to work cooperatively with others
- Ability to work independently
- Effective interpersonal skills
- Effective verbal and communication skills
- Knowledge of word processing and spreadsheet applications
- Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications
- Strong organizational and customer service skills
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.