This dynamic, multi-faceted Program Coordinator - Enterprise Performance and Effectiveness role performs research, analysis, coordination, and transactional support to contribute to the planning, development, implementation, and sustainability of organization-wide initiatives for the Enterprise Performance Office and the Enterprise Performance and Effectiveness Division. Particular focus for this role will be on hands-on operations in fiscal management, Institutional Review Board (IRB) oversight, state reporting compliance, and project coordination.
Essential Functions
30% - Completes and monitors financial and procurement transactions for the Enterprise Performance and Effectiveness (EPE) Division:
- Processes purchasing card (ProCard) purchases and transaction reconciliations, completes official function and membership forms, enters contracts into the system and monitors approval process, creates requisitions, and performs budget tracking.
- Supports travel arrangements for the division.
- Assists the division with state reporting requirements through coordinating and combining reports across community colleges in AZ and submitting by the deadlines outlined in state statute.
- Provides high-level meeting logistics, retreat support, and catering coordination for division-wide initiatives or events.
30% - Provides primary operational, workflow coordination for the Enterprise Performance Office (EPO):
- Maintains EPO records in accordance with records retention requirements, purchases supplies, coordinates employee onboarding, monitors and updates website/intranet site, and organizational charts.
- Provides project coordination-level support to EPO-assigned projects: performs research, preliminary analysis, and develops presentations, communications, reports, and official documentation for EPO-managed initiatives as needed.
30% - Serves as the primary operational coordinator for the Institutional Review Board (IRB) program:
- Manages the eProtocol, Collaborative Institutional Training Initiative (CITI) Program, and Symplicity Advocate platforms, processes submittals and user accounts, schedules, facilitates, and documents IRB meetings, monitors and responds to IRB inquiries via phone and email, and maintains federal and District registrations.
- Coordinates Institutional Review Board (IRB) multi-site requests and annual reporting, and identifies, documents, and implements approved process improvements.
10% - Performs other division or departmental support duties as assigned.