Our client in Addison, Texas, is seeking a highly organized, personable, and proactive Program Coordinator to support the daily administrative operations of a training facility on a contract to hire basis.
This position is ideal for an administrative professional who enjoys working with people, coordinating multiple responsibilities, and helping individuals succeed in a structured learning environment. Candidates who have worked in administrative coordination, student services, reception, healthcare offices, or technical training environments may be particularly well suited for this opportunity.
Program Coordinator Responsibilities
Administrative & Front Office Support
Serve as the first point of contact for students, instructors, prospective students, and visitors.
Welcome individuals entering the facility and provide professional, friendly assistance.
Respond to general inquiries and direct individuals to the appropriate departments or personnel.
Maintain organized administrative records, files, and program documentation.
Assist with daily office operations and support campus leadership with administrative projects.
Coordinate communication between students, instructors, and operational leadership.
Student Coordination & Program Support
Track student enrollment, attendance, academic progression, and program completion milestones.
Monitor student progress and identify individuals who may need additional academic or administrative support.
Proactively communicate with students regarding program expectations, scheduling, and outstanding requirements.
Coordinate with instructors and leadership to address student concerns and help maintain program progression.
Assist with onboarding newly enrolled students and ensuring a positive introduction to the training environment.
Support students throughout their training programs, from enrollment through graduation.
Help maintain accurate student information and training records.
Scheduling & Documentation
Assist with coordinating classroom schedules, instructor availability, and program activities.
Maintain organized student records, attendance information, and required administrative documentation.
Support the completion of graduation paperwork and regulatory documentation.
Assist with tracking program requirements and ensuring administrative deadlines are met.
Work with internal departments to maintain accurate records and efficient workflows.
Help identify opportunities to improve administrative processes and communication.
Program Coordinator Qualifications
3+ years of experience in administrative support, office coordination, student services, or a related position.
Experience working in a front-facing, customer service-oriented environment.
Strong organizational skills with the ability to manage multiple responsibilities and deadlines.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office, including Excel, Word, and Outlook.
Experience maintaining records, tracking information, and managing administrative documentation.
Ability to work independently while collaborating effectively across multiple departments.
Strong attention to detail and problem-solving skills.
Comfortable learning new systems, procedures, and industry-specific requirements.
Experience within an educational institution, technical school, or regulated environment is a plus but not required.