Program Assistant

Program Assistant

Salary

$40,800.00 Annually

Location

York County, SC

Job Type

Temporary Grant - Full-Time

Job Number

2027038S

Agency

Winthrop University

Opening Date

10/09/2026

Closing Date

10/22/2026 11:59 PM Eastern

Agency Specific Application Procedures:

To apply go to https://winthrop.peopleadmin.com/postings/23078.

Class Code:

AA75

Position Number:

2027038S

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN06

Hiring Range - Min.

$40,800.00

Hiring Range - Max.

$40,800.00

EEO Statement

Equal Opportunity Employer

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits

Job Responsibilities

Reporting to the Director of the TRiO McNair Scholars Program, the Program Assistant provides administrative support to the Director and the office.

Budget

• Tracks and documents program expenditures.
• Processes payment requests for supplies, equipment, travel, services and catering.
• Initiates and submits forms for staff and participant travel.
• Reconciles procurement cards.

Administrative Support

• Answers phone and responds to email inquiries or forwards them to the appropriate person.
• Makes copies/scans as needed.
• Prepares/formats reports as requested.
• Schedules meetings and prepares materials.
• Assists Director with calendar and correspondence.
• Participates in, contributes to, and documents decisions made during staff meetings.

Employment

• Initiates and monitors required paperwork for hiring program personnel.
• Helps interview and select graduate associate and undergraduate office assistants.
• Trains and schedules undergraduate office assistants.
• Supervises office assistant work (e.g., preparation of workshop materials, greeting office visitors, and telephone coverage).

Event Planning

• Makes space reservations and catering arrangements.
• Solicits quotes for travel, reserves vehicles and trains students on travel procedures.
• Facilitates setup and breakdown of program events.

Data Management

• Organizes, maintains and secures program/student data using appropriate software (e.g., Student Access) and hard copy (file) storage systems.
• Maintains confidential student and program records; regularly audits student files.
• Helps compile program data required by the university and the U.S. Department of Education.
• Ensures efficient process for recording and distributing copies of student presentations.

Resource Management

• Organizes, orders, distributes and lends research and other program supplies that support the program's mission.
• Periodically inventories program supplies and makes purchase recommendations.
• Documents resource allocation and participant support.

Minimum and Additional Requirements

High School diploma and five years of relevant experience; associate's degree and three years of relevant experience; or bachelor's degree and one year of relevant experience. Experience working with secondary or postsecondary educational programs that serve students from diverse backgrounds.

Knowledge of office management best practice. Exceptional organizational, customer service, and oral and written communication skills. Ability to successfully manage office operations, supervise student staff, follow program policies and procedures, coordinate a variety of tasks simultaneously and with accuracy, exercise discretion in working with confidential information, and establish and maintain effective working relationships with program, campus, vendor, and community constituents. Sufficient technical ability to master software required to perform job duties and sufficient bookkeeping skills to accurately document and monitor program finances.

Preferred Qualifications

Experience with federal TRiO programs, budget management, financial recordkeeping, website design, and program evaluation. Experience in higher education.

Additional Comments

To apply go to https://winthrop.peopleadmin.com/postings/23078.

Telecommuting: Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Employer State of South Carolina

Agency Winthrop University Address 303 Tillman Hall

Rock Hill, South Carolina, 29733

Phone 803-323-2273

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.