Program Assistant

Program Assistant I - Energy Savings Assistance Program

Remote (CA preferred), San Diego | Contract Role

We're looking for a Program Assistant I to support the Energy Savings Assistance Program (ESA). This entry-level role is ideal for someone who is detail-oriented, organized, and interested in program operations, particularly invoice quality control and data validation, within a large corporate environment.

What You'll Do

• Support daily operations of assigned programs
• Perform quality control (QC) on invoices submitted by a third-party vendor
• Process invoice intakes, verify and validate data, and ensure accuracy of numbers and measures
• Maintain program documentation, records, and trackers
• Update databases and spreadsheets using Excel
• Assist with budget tracking and basic reporting
• Coordinate meetings and prepare agendas and materials
• Respond to stakeholder inquiries professionally
• Help organize program-related events, trainings, and outreach activities

• 0-2 years of experience as a Program Assistant, Program Support, or Project Coordinator
• Experience with invoicing, invoice review/QC, data validation, or administrative processing
• Strong attention to detail and ability to work with numbers and documentation
• Comfortable working in structured, corporate environments
• Self-starter who is flexible, adaptable, and a quick learner

• High school diploma or equivalent (Bachelor's degree not required)
• Proficiency in Microsoft Excel
• Working knowledge of SAP (or ability to learn quickly)
• Strong written and verbal communication skills

• Experience in large corporations or enterprise environments
• Prior exposure to finance, operations, or corporate program support teams
• Veterans strongly encouraged to apply

• Remote role
• Onsite for the first 2-3 weeks for training, then fully remote
• Occasional onsite visits may be required for additional training
• Open to out-of-state candidates; California preferred
• Schedule: 7:00 AM - 4:00 PM PST (flexible)