Program Assistant

NOW HIRING: PROGRAM ASSOCIATE – NONPROFIT / FOUNDATION

Location: New York, NY – Hybrid
Pay: $30–$38/hr, depending on experience
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Hours: 35 hours/week, with up to a 1-hour unpaid lunch
Worksite: Monday–Thursday in office | Friday WFH
Assignment: Temporary, One-Year Fixed Term
Target Start: November 2026

We are seeking an experienced Program Associate to support a high-impact initiative focused on humanitarian response, food and nutrition security, climate adaptation, and international development.

KEY RESPONSIBILITIES

• Support administration of grants, contracts, vendor agreements, MOUs, and other program agreements
• Coordinate documentation, approvals, signatures, amendments, extensions, and closeout processes
• Track grant deliverables, reporting deadlines, payment milestones, and program commitments
• Enter and maintain program and agreement information in Salesforce
• Review narrative and financial reports and flag outstanding items
• Coordinate with Grants Management, Legal, Finance, and Communications teams
• Maintain internal reporting calendars, SharePoint files, planning tools, and stakeholder databases
• Draft briefing notes, one-pagers, reports, event materials, and other program communications
• Conduct research and verify information used in program materials
• Coordinate meetings, workshops, and multi-stakeholder events
• Manage event logistics, vendors, invitations, RSVPs, travel support, and materials
• Prepare agendas, pre-reads, participant briefs, and speaker materials
• Maintain stakeholder engagement records and track follow-up items
• Support senior leadership across multiple projects and priorities

REQUIREMENTS

• Bachelor’s degree required
• 3+ years of relevant professional experience
• Grant or contract administration experience within a foundation, nonprofit, multilateral, or international development organization strongly preferred
• Excellent writing and communication skills
• Strong organizational skills and attention to detail
• Experience managing deadlines, deliverables, budgets, agreements, and reporting requirements
• Advanced Microsoft 365 skills, including SharePoint, Excel, PowerPoint, Word, and Teams
• Ability to work effectively with senior-level stakeholders
• Comfortable working in a fast-paced, multicultural and internationally distributed environment
• Willingness and ability to travel internationally

PREFERRED EXPERIENCE

• International development, humanitarian response, food security, nutrition, or climate adaptation
• International and multi-stakeholder events
• Salesforce
• Experience working with Grants Management, Legal, Finance, and Communications teams
• AI-enabled productivity tools
• Additional language skills

PAY: $30–$38/HR, DEPENDING ON EXPERIENCE

TO APPLY:
Please send your resume to

mfesinstine@phaxis.com