Program Assistant, Community Partnerships and Guest Services/ Foundation

Program Assistant, Community Partnerships and Guest Services/ Foundation

Salary

$21.03 Hourly

Location

1500 West Raab Road, Normal, IL

Job Type

Full-time

Unit

Executive Office

Division/Department

Development & Community Engagement

Opening Date

06/22/2026

• Description
• Benefits

Description

We seek applicants for a full-time position to assist with day-to-day processes and operations of the Foundation and Community Partnerships, with a focus on supporting functions related to donations, donor information, alumni, and external rentals. This role serves as support for the HCC Foundation Board of Directors and the College's Community Partnerships and Guest Services staff.

General responsibilities include, but are not limited to:

• Serve as support for the HCC Foundation Board of Directors and committees, scheduling meetings, communicating with committee chairs, and preparing information for directors and their meetings. Assist with updating the HCC Foundation Board Policy Manual.
• Prepare purchase requisitions, Foundation event financial reports, and procurement card statements for both the Community Partnerships and Foundation departments.
• Assist in the planning and implementation of Community Partnership events, including but not limited to Breakfast at Heartland, Elevate Heartland, Service Day, and Commencement. Also provide support during Foundation events, and other assistance as appropriate.
• Assist in welcoming and providing support to external rental guests, as needed. In addition, assist with event follow-up and invoicing.
• Assist with Alumni outreach and correspondence as directed by the supervisor.
• Maintain the front office, as well as the supplies for the Community Partnerships and Foundation.
• Assist with special projects as assigned, including those requiring evening and/or weekend hours.
• Assist with updating the website for the Community Partnerships and Foundation.
• Protect the confidentiality of sensitive information, including all records and conversations related to students and donors.

Requirements

• Associate degree or appropriate experience/education.
• Excellent written, verbal, and interpersonal communication skills.
• Experience in successfully organizing and managing the details of multiple diverse tasks simultaneously.
• Familiarity with Microsoft Office programs, such as Word, Excel, and Outlook.
• Demonstrated ability to problem-solve, take initiative, and work independently.
• Ability to work effectively and inclusively within a diverse campus community, including with donors, Board members, employees, and other community members.
• Availability to work occasional evenings and weekend hours for special events.

Desired Qualifications

• Familiarity with Raisers Edge fundraising software.
• Familiarity with 25Live software.
• Familiarity with LiveAlumni software.
• Experience with event planning.
• Experience working with a non-profit board.

Applications received by July 6, 2026 will receive priority consideration, with review of applications continuing as needed.

THIS POSITION IS BASED IN NORMAL, IL AND REQUIRES ON-CAMPUS/IN-PERSON PRESENCE.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

EMPLOYEE LEAVE

Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours); Accrual of 6.16 hours will be granted on the last day of each pay period

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over; 12 days (96 hours) granted on start date; Beginning on the first anniversary, accrual of 3.70 hours will be granted on the last day of each pay period

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over; 8 hours granted on start date, then annually granted on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks (160 hours) for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays, plus 3 paid Floating Holidays (24 hours); Floating Holidays granted on start date, then annually granted on the anniversary date. HCC is closed from Christmas Eve Day through New Year's Day generally resulting in additional paid days. The College is closed on Election Day (Presidential Election years only)

EMPLOYEE INSURANCE COVERAGES

Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: HSA & Copay Plan Options - Blue Cross Blue Shield Blue Choice Network

HSA Plans

• $4,000 Tier 1 Deductible: Employee coverage paid 100%; dependent coverage paid 50%

• $5,000 Tier 2 Deductible: Employee coverage paid 100%; dependent coverage paid 50%

• $7,000 Out-of-Network Deductible: Employee coverage paid 100%; dependent coverage paid 50%

Copay Plans

• $3,000 Tier 1 Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%

• $4,000 Tier 2 Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%

• $5,000 Out-of-Network Deductible: Employee coverage paid 96.5%; dependent coverage paid 45%

Dental Insurance: Delta Dental

Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP

Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life

Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life

Accident; Critical Illness; Hospital Indemnity; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS

Retirement System: State Universities Retirement System (SURS) - choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP) - Health insurance for SURS retirees with 1% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) - Automatic enrollment with 3% pre-tax payroll deduction. Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS

Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Health Savings Account: Tax-advantaged account available to HSA participants only to pay for qualified healthcare expenses. The College provides monthly contributions for eligible employees: $50 for single coverage, $100 for employee +spouse coverage, $100 for employee +child(ren) coverage, $200 for family coverage

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,500 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington-Normal Public Transit System (Connect Transit)

Sick Leave Bank

Long-Term Remote Work: With approval, up to 2 days (16 hours) remote work per week, after a minimum of 5 months in position

Long-Term Alternate Work Schedule: With approval, compressed workweek or flex work schedule, after a minimum of 5 months in position

Flexible Summer Work Schedule: With approval

Summer Service Hours: Most College operations close on Fridays at noon, typically beginning the Friday following June 1st and concluding on August 1st; full-time employees will work a 36-hour work week while receiving pay for 40 hours

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.

Employer Heartland Community College

Address 1500 W. Raab Road

Normal, Illinois, 61761

Phone (309) 268-8130

Website http://www.heartland.edu