Program Administrator *Multi-hire* (Community Development and Housing)

Title: Program Administrator Multi-hire (Community Development and Housing)

State Role Title: Prog Admin Specialist II

Hiring Range: $75K - $90K

Pay Band: 5

Agency: Dept of Housing & Cmnty Devel

Location: Main Street Centre

Agency Website: https://www.dhcd.virginia.gov/housing

Recruitment Type: General Public - G

Job Duties

Funding is only the beginning, turning that funding into real community impact takes collaboration, expertise, and follow through. DHCD is looking for a Program Administrator who is ready to help communities across Virginia navigate complex programs, overcome challenges, and bring projects across the finish line. In this role, you'll serve as a trusted resource and partner throughout the entire grant lifecycle.

As a Program Administrator, you're a key partner to organizations across the Commonwealth that are using state and federal resources to strengthen their communities. You'll serve as a primary point of contact for assigned grantees, helping them understand program requirements and navigate challenges. You'll be there along the way providing guidance, answering questions, connecting partners to resources, and helping ensure projects stay on track and deliver meaningful results.

You'll work across a diverse portfolio of community, economic development, housing, and infrastructure programs, including the Community Development Block Grant (CDBG), Appalachian Regional Commission (ARC), Indoor Plumbing Rehabilitation Flex (IPR Flex), Lead Hazard Reduction (LHR), Acquire, Renovate, Sell (ARS), Southwest Virginia Water/Wastewater (W/WW), or within housing development-specific programs like Virginia or National Housing Trust Funds or HOME Investment partnership programs, and other programs administered by DHCD.

What You'll Do:

• Be a trusted resource for grantees by providing guidance, technical assistance, and support throughout the life of their projects.
• Navigate the details by interpreting and applying federal, state, and local laws, regulations, policies, and funding requirements to help ensure compliance.
• Solve problems and find solutions by researching issues, analyzing information, identifying trends, and making well supported recommendations.
• Keep projects moving by managing multiple projects, priorities, and deadlines while maintaining accuracy, accountability, and attention to detail.
• Build lasting partnerships with communities, grantees, local governments, nonprofits, consultants, and other stakeholders to support successful projects and sustainable community outcomes.
• Help turn plans into progress by monitoring project implementation and ensuring required benefits are delivered on time and within budget.
• Get out into the communities you serve through onsite monitoring visits, technical assistance, training, and other activities, including occasional day and overnight travel throughout Virginia
• Make things better by identifying opportunities to improve processes, strengthen program delivery, and enhance outcomes for the communities DHCD serves.

Why Join DHCD:

At DHCD, you'll have the opportunity to be part of a team that is committed to making a meaningful difference in communities throughout Virginia. This role offers opportunities to grow professionally, develop new skills, and contribute to programs that improve the quality of life for Virginians. As part of a supportive public-service environment, you'll work alongside dedicated colleagues who value collaboration, innovation, and work-life balance while helping individuals, families, and communities, including veterans and their families, connect with resources and opportunities to thrive.

These positions are telework-eligible and adhere to the Commonwealth of Virginia's telework policy 1.61.

This position is open until filled. Applications will be screened on a bi-weekly basis.

Commonwealth of Virginia benefits/incentives include:

Public Student Loan Forgiveness (PSLF)

Tuition Reimbursement

Dental/Medical/Vision plans

Sick, Family/Personal, Annual, Military, and Community Service Leave

Employee Assistance Programs (EAP)

Disability Plans (Short and Long Term)

Retirement and Savings Plans

Life and Long-Term Care Insurance; Telework-Eligible Commonwealth of VA Employees ONLY discounts

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Minimum Qualifications

• Demonstrated expertise knowledge in grant administration, project management, compliance monitoring, contracting, budgeting, and grant closeout processes to ensure efficient and compliant program delivery.
• Ability to quickly develop and apply advanced knowledge of assigned housing, community development, and economic development programs, including program requirements, operational processes, and performance expectations.
• Ability to travel independently, including occasional day and overnight travel, to conduct on-site monitoring, provide technical assistance, attend trainings, and support program operations as required.
• Strong written, verbal, interpersonal, and public-speaking skills with the ability to effectively communicate complex program information to diverse audiences, including grantees, community partners, and internal stakeholders.
• Advanced research, analytical, organizational, and problem‑solving skills, including the ability to evaluate data, identify trends, and make informed recommendations to enhance program outcomes.
• Proficiency in Microsoft Office, Outlook, spreadsheets, databases, and other relevant technology platforms to manage workflows, prepare reports, analyze data, and support program operations.
• Proven ability to manage multiple projects, priorities, and deadlines effectively while maintaining accuracy, accountability, and attention to detail in a fast‑paced environment.
• Skilled in establishing and maintaining effective working relationships with communities, grantees, governmental entities, consultants, and other key stakeholders to support successful program implementation.
• Skilled in working independently, exercising sound judgment, and providing well‑supported recommendations related to project execution, program compliance, and process improvements.
• Demonstrated experience interpreting and applying federal, state, and/or local laws, regulations, and funding requirements to assigned projects to ensure full compliance throughout all phases of program administration.
• Experience assessing project performance, financial documentation, organizational capacity, and compliance information to identify risks, recommend corrective actions, and support effective program delivery.
• Experience providing clear, effective technical assistance and training to diverse audiences using various methodologies, including written guidance, in‑person sessions, virtual platforms, and one-on-one support.

Additional Considerations

• Comprehensive knowledge of federal and state laws, funding regulations, and program guidelines applicable to DHCD-administered programs, with the ability to interpret and apply these requirements to ensure full compliance.
• Experience working with local governments, nonprofit organizations, community‑based entities, affordable housing developers, or other stakeholders on community development, economic development, housing, or other grant‑funded initiatives is preferred.
• Considerable experience in one or more of the following areas is preferred: community or economic development; community revitalization; housing construction or rehabilitation; infrastructure or construction project management; and contract administration in such areas.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Application Process:

Individuals desiring to be considered for this position must submit a completed employment application, or you may attach a resume before the position's closing date. Applications/changes received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, experience, and abilities.

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Supplemental Questions:

You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you for further consideration. Answers should be reflected in jobs and positions held.

Background and Reference Checks:

Selected applicants are subject to background investigation and reference checks. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Lay off Policy 1.3:

If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DHCD Welcomes Veterans and Spouses:

We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

Sponsorship:

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations:

Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer:

The Department of Housing and Community Development practices fair and equal employment opportunities for all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Diversity, Opportunity, and Inclusion:

DHCD is committed to providing valuable opportunities for a diverse, equitable, and inclusive environment where all employees feel supported. DHCD seeks to work with partners, grantees, and vendors who demonstrate a commitment to diversity and inclusion as a practice and have a demonstrated record of this commitment.

Alternative Hiring Process:

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022-

February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: N/A

Email: rr-recruitment1@dhcd.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.