Program Administrator II

Program Administrator II

Salary

$85,525.56 - $102,671.74 Annually

Location

Office of Emergency Management - Colorado Springs, CO

Job Type

Special

Job Number

18366

Division

Office of Emergency Management

Department

OEM Grant

Opening Date

09/18/2026

Closing Date

9/30/2026 4:00 PM Mountain

FLSA

Exempt

• Description
• Benefits
• Questions

Description / Position Overview

Program Administrator II

About the Job: This position serves as the Program Administrator for the Colorado Springs Urban Area Security Initiative (UASI), a multi-million-dollar federal homeland security program that strengthens regional public safety capabilities across the Pikes Peak Region. The position leads the administration of the UASI Program and works collaboratively with emergency management, law enforcement, fire service, public health, public works, and other governmental partners to plan, implement, and sustain projects that enhance the regions ability to prevent, prepare for, protect against, mitigate, and respond to acts of terrorism and other hazards when the capability has a clear nexus to terrorism preparedness.

This is a special, at-will position funded by UASI grant and is secured through June 30, 2028, with the potential for continuation through future UASI awards or approved grant extensions.

Were an accredited pay equity employer! Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As a Program Administrator II for the Office of Emergency Management team, you will:

• Serve as the principal advisor to PPROEM (Pikes Peak Regional Office of Emergency Management) leadership on Urban Area Security Initiative (UASI) program administration, grant compliance, and regional homeland security investment strategies
• Administer and coordinate the Colorado Springs UASI (Urban Area Security Initiative) Program through the full grant lifecycle, including project planning, solicitation, selection, implementation, monitoring, modification, and closeout
• Administer UAWG (Urban Area Working Group) governance records and processes, including membership and proxy documentation, attendance and quorum records, meeting minutes, decision logs, electronic voting, collection and compilation of committee reports, and required follow-up communications
• Assess regional preparedness needs and capability gaps; support development of multiyear program and investment strategies; and ensure proposed investments align with the Urban Area Homeland Security Strategy, the regional Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR), applicable National Priority Areas, Law Enforcement Terrorism Prevention Activities requirements, and federal and state grant requirements
• Administer the annual UASI (Urban Area Security Initiative) project solicitation and investment-review process, including establishing application timelines, developing evaluation materials, reviewing proposals for eligibility and completeness, supporting impartial scoring and funding recommendations, and coordinating the development of Investment Justifications for submission through DHSEM (Division of Homeland Security and Emergency Management) to FEMA (Federal Emergency Management Agency)
• Administer and support UAWG (Urban Area Working Group) governance in a non-voting, administrative and advisory capacity, including the Executive Committee, Investment Review Committee, subcommittees, and other working groups, in accordance with the UASI Charter
• Support the Chair and committee leadership in planning and facilitating UAWG meetings, committees, subcommittees, and working groups, including developing agendas and meeting materials; facilitating or guiding structured discussion when designated by the Chair; documenting quorum, decisions, votes, and action items; coordinating follow-up; and supporting consensus-based decision-making
• Serve as PPROEM's primary UASI program liaison with DHSEM, City departments, and regional partner agencies, and coordinate with FEMA (Federal Emergency Management Agency) and DHS (Department of Homeland Security) when appropriate and in consultation with DHSEM
• Manage and monitor multiple grant-funded projects, project leads, participating agencies, and any subrecipients, as applicable, by reviewing budgets, schedules, performance measures, deliverables, procurement activity, equipment records, and compliance with federal, state, and local requirements; identify deficiencies, coordinate corrective actions, and verify resolution
• Prepare and manage grant applications, investment justifications, financial reports, reimbursement requests, grant modifications, and other required grant documentation
• Coordinate procurement, contract administration, project implementation, and grant-funded equipment and property management, including applicable inventory, utilization, maintenance, reporting, and disposition requirements
• Develop and deliver guidance, training, and technical assistance to project managers, committee members, and participating agencies regarding UASI application processes, project administration, financial requirements, equipment management, and grant compliance
• Develop and maintain program policies, procedures, records, and business processes to support operational efficiency, compliance, and audit readiness
• Analyze financial and program performance data and provide recommendations to leadership regarding funding priorities, program improvements, and regional capability development
• Represent PPROEM and the Colorado Springs UASI Program on local, regional, state, and national committees, meetings, and professional organizations
• Other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidates who demonstrate:

Knowledge of:

• FEMA (Federal Emergency Management Agency) preparedness-grant administration and compliance requirements, including applicable Notices of Funding Opportunity, award terms and conditions, the FEMA Preparedness Grants Manual, and 2 C.F.R. Part 200.
• Project and program management principles
• Budget development, financial tracking, and reporting
• Emergency management, homeland security, public safety, or related governmental programs
• Public administration and governmental operations
• Multi-agency and multi-jurisdictional partnership development and governance
• Microsoft Office Suite, especially Excel, Word, PowerPoint, and Teams
• Grant management systems (e.g., FEMA GO [Federal Emergency Management Agency Grants Outcomes], WebGrants, GovGrants, or similar platforms)
• Procurement, contracts, and equipment management for federally funded programs

Ability to:

• Manage multiple complex projects while balancing competing priorities and meeting deadlines
• Interpret and apply federal, state, and local grant requirements and regulations
• Analyze financial and programmatic information, identify issues, develop corrective actions, and recommend practical process improvements
• Prepare clear, professional reports, presentations, and executive briefings
• Facilitate executive-level committees, subcommittees, working groups, and stakeholder meetings; organize and guide discussion; support consensus-based decision-making; and ensure decisions, action items, and follow-up responsibilities are clearly documented
• Communicate effectively with executive leadership, public safety professionals, and regional partners
• Exercise sound judgment, work independently, and maintain accurate records supporting grant compliance and audit readiness

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major coursework in a related area of study.
• Three years of full-time, professional experience in a related field, including two years of administrator and/or supervisory experience.

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Preferred Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Experience administering Federal Emergency Management Agency (FEMA) preparedness grants, Homeland Security Grant Program (HSGP), UASI (Urban Area Security Initiative), or similar federal grant programs.
• Experience using PeopleSoft Financials/Grants or similar enterprise resource planning systems for grant administration, budget management, financial reporting, invoicing, or reimbursement processing.
• Certified Grants Management Specialist (CGMS), Project Management Professional (PMP), or similar professional certification.
• Experience facilitating executive-level committees, multi-agency working groups, subcommittees, or regional governance processes, including agenda development, meeting facilitation, consensus-building, and follow-up coordination.
• Knowledge of the National Incident Management System (NIMS), National Preparedness System, and FEMA Preparedness Grants Manual.
• Experience coordinating procurement, contracting, grant monitoring, budget modifications, and grant closeout.
• Experience supporting boards or committees operating under bylaws, charters, or Roberts Rules of Order.

Additional Information

Please contact City Recruiting at City.Recruiting@coloradosprings.gov for any questions regarding this position.

Equal Opportunity Employer

The City of Colorado Springs is committed to a welcoming culture that values our employees unique individual qualities and fosters a welcoming environment where people want to be

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas of any kind (including but not limited to F-1, H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.

Apply to Join Our Team

• Please visit the City of Colorado Springs Careers page and review our opportunities. Click on Apply button to complete an online application for any position of interest. All job applicants will need to create a new login and online application (unless you already have a Government Jobs user ID and password).

• Completing your application in full, including the entire work experience section, will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.

• Applicants may redact information from their resumes, certifications, transcripts, or any other additional application materials that identify the applicant's age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.

• We encourage candidates with out-of-state credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability Program. More information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page

• Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes, you may submit another application prior to the position's closing date and time listed in the job posting. HR will review the last application you submit for a position.

The Citys job classifications, including physical demands and descriptions, can be found on the Colorado Springs Class Specifications page

You can view the status of your application on the City of Colorado Springs Careers page.

To be notified of future career opportunities sign up for job alerts on the Job Alerts page.

Working for the City of Colorado Springs is Rewarding!

Please visit the City of Colorado Springs Total Rewards Site for additional benefits information.

The City of Colorado Springs is a place where people want to come to work each day. We have a culture of excellence, and we strive to provide our employees with the very best overall career experience and Total Rewards. We are proud to offer a comprehensive and competitive benefits program to meet the needs of our employees and their families.

01

What is the highest level of education you have completed?

• Less than high school
• High School diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree or above

02

How many years of relevant, full-time experience do you possess?

• Less than one year
• One or more years
• Two or more years
• Three or more years
• Four or more years
• Five or more years
• Six or more years
• Seven or more years
• Eight or more years
• Nine or more years
• Ten or more years

03

Please explain, in written detail, your experience including your role and where you gained your experience.

04

How many years of administrator and/or supervisor experience do you posses?

• Less than two (2) years
• Two (2) or more years

05

Please explain, in written detail, your administrator and/or supervisory experience.

06

Do you have experience with any of the below? Please select all that apply:

• Administering FEMA (Federal Emergency Management Agency) preparedness grants, HSGP (Homeland Security Grant Program), UASI (Urban Area Security Initiative), or similar federal grant programs
• PeopleSoft Financials or similar enterprise resource planning systems for grant administration
• CGMS (Certified Grants Management Specialist), PMP (Project Management Professional), or a similar professional certification
• NIMS (National Incident Management Systems), National Preparedness System, and FEMA Preparedness Grants Manual
• None of the above

Required Question

Employer City of Colorado Springs

Address 30 South Nevada Avenue, Suite 301

Colorado Springs, Colorado, 80903

Phone (719) 385-5125

Website http://www.coloradosprings.gov