Program Administrator

PROGRAM ADMINISTRATOR, MIT AI Exchange, supports the development and daily operations of MIT AI Exchange - Research, a cross-campus initiative advancing interdisciplinary research involving artificial intelligence. Working closely with the faculty lead and MIT's Office of Innovation and Strategy (OIS), the position coordinates research programming, faculty engagement, administrative operations, financial activities, and reporting. Will manage daily operations, project timelines, calendars, deliverables, and administrative workflows, ensuring effective coordination and follow-through; serve as a primary administrative liaison among faculty, departments, central offices, researchers, and external collaborators; coordinate research seminars, workshops, faculty convenings, meetings, and events, including logistics, communications, and documentation; support research funding opportunities, including proposal coordination, review processes, award administration, milestone tracking, and reporting; monitor budgets and expenditures; coordinate purchasing, reimbursements, vendor arrangements, account reconciliation, and financial reporting; develop operational procedures, tracking systems, and administrative processes to support the initiative's evolving priorities; and coordinate communications, website updates, announcements, and outreach in collaboration with OIS and MIT partners.