Professional Staff Assistant 2

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

What You Will Do

• Manage complex, high-stakes calendars for ALD and COO, prioritizing and resolving conflicts independently.
• Anticipate needs and solve administrative and operational challenges before they become problems.
• Track priorities, deadlines, and strategic initiatives to ensure timely execution.
• Support executive decision-making through research, organization, and information management.
• Represent the office with polish and discretion
• Serve as the trusted liaison between executives, internal teams (Division, Group, and Team levels), and external stakeholders.
• Handle confidential and sensitive information with absolute discretion.
• Act as a professional representative of the office and the Laboratory.
• Deliver flawless work products
• Prepare accurate, polished correspondence, presentations, reports, and executive communications.
• Coordinate meetings, agendas, briefing materials, and follow-up action items.
• Keep operations running smoothly
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Maintain organized records, filing systems, and operational documentation.
• Partner across teams to improve processes, communication flow, and executive efficiency.
• Support special projects and strategic initiatives as assigned.

What You Need

Minimum Job Requirements:

Education and experience

• Bachelor's degree in a related field and at least five years of related experience, or an equivalent combination of education and experience.

Executive-level administrative support

• Proven experience providing high-level administrative support on a team in a fast-paced office, serving as first point of contact for internal and external customers.
• Demonstrated ability to work independently, make sound decisions, and solve problems proactively.
• Proven competence in managing calendars, coordinating complex meetings, arranging and processing travel, and placing procurements.
• Proven ability to handle sensitive information appropriately.
• Ability to interact and network effectively with personnel at all levels, including senior leaders.
• Excellent customer service skills.
• Advanced knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures.

Precision and organization

• Ability to organize, prioritize, and follow through on multiple tasks under strict deadlines, frequent interruptions, and shifting priorities.
• Proficiency with tools to manage processes and maintain detailed, accurate tracking of information.

Communication

• Excellent written and oral communication skills.
• Proficiency in writing and formatting internal and external correspondence.

Systems

• Experience with Lab-wide systems (Oracle, Time and Labor, Concur, Ariba, etc.) and business software (Microsoft Office, SharePoint, MS Teams, etc.).

Adaptability

• Ability to adapt to new environments, personnel, and work locations.

Desired Qualifications:

• Active DOE Q-Clearance
• Experience working with and appropriately handling classified information

Essential Job Functions(can perform with or without reasonable accommodation):

Work Environment:

Work Location: The work location for this position is onsite in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years.

Note to Applicants:

How to apply: Submit your resume and a detailed cover letter addressing all required and desired skills. Applications without a detailed cover letter will not be considered. Use your letter to show us how you've supported senior leaders and how you ensure accuracy without oversight.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (PTO and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.