Professional Services

Posting Details

Posting Detail Information

Classification Title Professional Services Position Number 00038781 Posting Date 09/09/2026 Closing Date 10/09/2026 Position Title Professional Services Employee Class Extra Help Full Time/ Part Time Part-Time FTE 0.67 Department Acad Div, Equity & Inclusion College/Unit Acad Div, Equity & Inclusion Division Div Acad Div, Eqty & Inclusion Location CL 230 Link to Department Homepage

Position Summary, Requirements, and Qualifications

Position Summary

Northern Illinois University welcomes a diverse community of people and is committed to providing all students with access and support so that they can be successful. NIU also recognizes that undocumented students have a number of factors that impact their path to earning a college degree. The university is proud of its long-standing commitment to fostering an environment that is committed to student success, and through the USRC, we can center the experiences and needs of our undocumented students. The work of the USRC centers undocumented students' path to earning their degrees through programs and resources that support them, and all NIU students, in achieving their goals, find and utilize resources and see their dreams realized.

USRC is in need of temporary administrative support. We are for an Extra Help employee who will provide a broad administrative, operational, and program support for the Undocumented Student Resource Center. This position assists with center coverage coordination, assistance with scheduling student appointments, processes, event logistics, data collection, and general office operations. Work requires the ability to organize tasks, support staff and student employees, maintain confidentiality, and respond to a wide range of routine and non-routine office needs in a high-traffic student support environment that fosters a welcoming and inclusive environment.

Education/Experience

• One-year experience working with undocumented or immigrant communities in an

office environment.

• Bilingual written and spoken Spanish. Experience with reading and translating

documents from English to Spanish and Spanish to English.

• Two years of work experience in a receptionist or administrative assistant role.
• Demonstrated experience with Microsoft Office Suite with advance experience using

Outlook, Teams, and Excel.

• Experience supervising student employees or volunteers.
• Experience with event planning and project management.
• Experience with budgets, recordkeeping, or online systems.
• Experience processing payroll.
• Demonstrated experience with Microsoft Office Suite with advance experience using

Outlook, Teams, and Excel.

Preferred Qualification

• Availability to work evenings and weekends based on programming events. Typically

scheduled in advance.

• Demonstrated advanced skill in customer service and management of office operations.
• Advanced skill in Microsoft Outlook, Teams, and Excel.
• Ability to organize, prioritize, and manage multiple tasks.
• Knowledge of university processes for financial or contractual documentation.
• Ability to work effectively with diverse populations, including undocumented and mixed

status students.

• Demonstrated ability to maintain confidentiality and handle sensitive information

appropriately

• Ability to provide verbal and written communications.

Physical Demands

• Must be able to sit at a computer for serval hours at a time.
• Must be able to carry items to presentations and tabling events, possibly a distance away from the event.
• Ability to lift up to 50lbs.
• Ability to stand and/or sit for long periods of time, inside and outdoors

Appointment and Compensation Details

Anticipated Start Date 09/01/2026 Standard Hours Per Week 25 Working Hours M-F, 8-4:30, evenings, weekends, holidays and closures as needed Hourly Rate $20.00/Hourly Earn Type Hourly Is Background Check Required Yes

Applicant Procedure

Application Procedure Quick Link to Applicant https://employment.niu.edu/postings/95788 EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator

Health Services Building Room 230

TitleIXCoordinator@niu.edu

815-753-5560

Visa policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.

Safety Information

NIU provides annual reports on campus security and fire safety.

• Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.
• Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Applicant Documents

Required Documents

Optional Documents

• Resume/Curriculum Vitae
• Cover Letter
• Transcripts (unofficial with official required at hire)