Professional Assistant-Environmental Compliance

Professional Assistant-Environmental Compliance

Salary

$20.71 - $37.81 Hourly

Location

Oceanside, CA, CA

Job Type

Hourly Extra-Help

Job Number

2627-52

Department

Water Utilities

Opening Date

10/23/2026

Closing Date

11/13/2026 4:00 PM Pacific

• Description
• Benefits
• Questions

Introduction

The City of Oceanside is accepting applications for the position of Professional Assistant to support the Compliance group within the Water Utilities department. The Environmental Compliance team works with internal City groups, industrial and commercial businesses, and regulatory agencies to provide regulatory compliance for the Water Utilities Department and prevent pollutants from entering the sanitary sewer system and ensure all wastewater and drinking water regulations are met.

The team also administers the City's industrial pretreatment and related water, wastewater and air quality compliance activities, including business outreach, records and permit support, inspection coordination, report writing, monitoring and sampling support, laboratory and chemical data review, fats, oils, and grease (FOG) program activities, and follow-up for potential noncompliance or system upsets.

About the position

The City is seeking a detail-oriented Professional Assistant to provide administrative, technical, and program support to the Environmental Compliance team. This position helps maintain accurate compliance records, coordinate communications with internal, industrial and commercial customers, organize inspections and sampling activities, and support timely preparation of reports and regulatory documentation. This part-time position may be flexible between 20 to 40 hours per week.

This position is a temporary, hourly, extra-help position which does not include leave or medical benefits and will not exceed 999 hours in a fiscal year.

Who We Are Looking For

The ideal candidate is organized, dependable, customer-service oriented, able to work independently, comfortable working with technical information and multiple deadlines. Experience and or coursework in environmental compliance, wastewater or water utilities, industrial or commercial business support, regulatory recordkeeping, laboratory analysis, chemistry, biology, engineering, data management, or public-sector administration is desirable.

Candidates should communicate clearly in writing and in person, maintain accurate records, use spreadsheets and databases effectively, and work collaboratively with staff, businesses, and regulatory partners. A related degree, coursework, training, or equivalent practical experience may be helpful.

Examples of Duties

Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.

Duties may include, but are not limited to:

• Maintaining and organizing electronic and paper records, including industrial user files, permits, inspection reports, sampling results, correspondence, and compliance tracking logs.
• Entering, reviewing, compiling, and summarizing data related to wastewater discharges, industrial inspections, sampling, monitoring, and program performance.
• Assisting with preparation of routine reports, spreadsheets, standard operating procedures, and other regulatory or program documents.
• Coordinating inspection and sampling schedules; preparing field forms and materials; tracking follow-up items and deadlines; and communicating schedule changes to staff and customers.
• Responding to routine inquiries from businesses and the public, providing clear information, routing technical questions to appropriate staff, and documenting communications.
• Supporting industrial pretreatment and FOG program activities, including maintaining business inventories, tracking permits and required submittals, and organizing outreach and educational materials.
• Coordinating with other Water Utilities divisions and City departments to obtain information, resolve administrative issues, and support program needs.
• Occasionally assisting with field activities, site visits, or sample collection as assigned and in accordance with training, safety procedures, and staff direction.

Analyzes and defines objectives and strategies that are department specific; investigates and conducts research; prepares recommendations and proposes responses; advises supervisors on administrative matters within the City; plans and schedules meetings and conferences; prepares agendas and related documentation; coordinates work with divisions, agencies, City staff, and the public; prepares materials for meetings; answering phone calls from internal and external customers; schedules inspections; assists in fulfilling Public Records Requests and performs other related duties as assigned.

Minimum Qualifications

Knowledge of:

• Principles and practices of public administration.
• Supervisory principles and practices.
• Public relations principles and practices.

Ability to:

• Establish and maintain effective working relationships with other employees, City officials, outside agencies, and the general public.
• Communicate effectively both verbally and in writing.
• Perform research queries
• Perform data collection and analysis

Experience and Training:

• Two years of public sector experience; 1-2 years of environmental or laboratory experience is highly desirable.
• Experience using multi-line phone systems
• One year customer service experience

Training:

A bachelors degree or higher in public administration, business administration, or a closely related field. An associate or bachelors degree in environmental science, engineering, biology chemistry, public administration, or public health is desirable.

License: A current, valid, California drivers license.

Working Conditions and Selection Process

WORKING CONDITIONS

Environmental Conditions:

Office environment; exposure to computer screens. Hours will vary depending on assignment.

Physical Conditions:

Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.

Selection Process: All properly completed applications (which includes the supplemental questionnaire and required copies) will be reviewed and references checked. The most appropriately qualified individuals may be invited to an oral interview to assess job-related qualifications. Applications will be kept on file for three months.

Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination which may include drug screening.

Applicants must submit a completed City of Oceanside online application, supplemental questionnaire, and copies of Bachelors degree and graduate coursework transcripts (when applicable) in order to continue in the selection process.

Resumes will not be accepted in lieu of completed application forms.

Candidates who require a reasonable accommodation in the selection process should state their needs in writing when submitting an application package.

The provisions in this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.

Changes to Accrued Paid Sick Leave

for Hourly Extra Help & Part-Time Employees

Effective January 1, 2024

Senate Bill (SB) 616 went into effect January 1, 2024 as an amendment to SB 1522. The new bill increases the number of sick leave hours accrued and sick leave hours able to be used by Hourly Extra Help and Part-Time employees in a calendar year. It will not apply to retired annuitants. The law states that, unless exempt, the part- time employee is entitled to receive the minimum requirements for paid sick leave. The City of Oceanside will ensure that part-time employees will accrue paid sick leave pursuant to the minimum requirements stated in the California Labor Code §245 et seq. which provides that an employee:

a. May accrue 1 hour paid sick leave for every 30 hours worked up to 80 hours per year;

b. May request and use up to 5 days or 40 hours of accrued paid sick leave per year;

c. May not be terminated or retaliated against for using or requesting the use of accrued paid sick

leave; and

d. Has the right to file a complaint against an employer who retaliates or discriminates against an

employee for

1. requesting or using accrued sick days;

2. attempting to exercise the right to use accrued paid sick days;

3. filing a complaint or alleging a violation of Article 1.5 section 245 et seq. of the

California Labor Code;

4. cooperating in an investigation or prosecution of an alleged violation of this Article

or opposing any policy or practice or act that is prohibited by Article 1.5 section 245 et seq. of the California Labor Code.

Sick leave accruals for Hourly Extra Help and Part-Time employees cannot be used in the first 90 days of employment for newly hired employees. If unused, up to 40 hours can roll into the next calendar year in the Pay Period containing January 1. A maximum of 80 hours can be retained annually after roll over, however only 40 hours can be used per year. The employer is not required to pay out accrued, unused paid sick days at the time of termination. If the employee is rehired within one year, previously accrued and unused paid sick days shall be reinstated.

Sick pay codes have been developed to use hourly sick leave:

• Code 24 - Sick HX Self
• Code 25 - Sick HX Family
• Code 26 - FMLA Sick HX Self
• Code 27 - FMLA Sick HX Family

Reports have been developed to help managers and supervisors in tracking leave usage. Employees will have access to view balances anytime in Oracle Time Entry. Balances will be updated each pay period and can be viewed on the electronic wage statement.

Please visit https://www.dir.ca.gov/dlse/paid_sick_leave.htm for additional information or contact Sarah Curtis in the Human Resources Department at (760) 435-3508 if you have questions.

01

Have you obtained an Associate or Bachelors Degree in one of the following fields: Environmental Services, Environmental Engineering, Hydrology, Natural Resource Management, Biology, Chemistry, Public Administration/Policy or a related field? If you answer YES, you must attach a copy of your degree to your application.

• Yes, Associates Degree
• Yes, Bachelors Degree
• Will be obtaining a degree in a field listed above within the next 24 months
• No Degree

02

Please list any additional training programs, education, or certifications you have completed that are relevant to this position. Include course or program title(s) and dates you obtained/completed them.

03

In your own words, please describe your knowledge and understanding of environmental and regulatory compliance.

04

Please describe any work, internship or volunteering experience related to water resource management, environmental compliance, regulatory review, and/or general compliance you may have. Please include the length of time, hours per week, and organizations in which you have the experience.

05

Please describe any general environmental experience you have. Please include the length of time, hours per week, and organizations in which you have the experience.

06

Please describe your experience with conducting site visits, communicating with customers, stakeholders, businesses, and/or coordinating with multiple organizations or people. Please list the length of time and organizations in which you have the experience.

07

Please describe your experience collecting, analyzing, and reporting large datasets. Please include the length of time and organizations in which you have the experience.

08

Please list your level of proficiency in the following software: Adobe Suite, Word, Excel, Outlook, data management (include the name), analysis software (include the name). Please list each one as either Beginner, Intermediate, Advanced, or None.

09

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question

Employer City of Oceanside

Address 300 North Coast Highway, City Hall South

Oceanside, California, 92054

Phone 760-435-3511

Website http://www.ci.oceanside.ca.us