Position Summary
We are seeking an experienced Accounts Payable Specialist to support a short-term project need. This position is intended to assist the team with a specific business need and there is no conversion or permanent employment opportunity associated with this assignment at this time. Candidates should be comfortable accepting a project-based assignment with a defined duration.
The ideal candidate will possess a strong understanding of the full Accounts Payable lifecycle, have a proven history of high-volume invoice entry, and be able to work independently with minimal supervision.
Must-Have Qualifications:
" 3 years of Accounts Payable experience, including a strong understanding of AP processes and the ability to work independently.
" Purchase Order experience, including 2-way and/or 3-way invoice matching.
" High-volume data entry experience, with the ability to accurately process a large number of invoices. Please include the average number of invoices or transactions processed daily in the candidate's background.
Key Responsibilities
" Process high volumes of invoices accurately and efficiently.
" Review, validate, code, and enter invoices into the Accounts Payable system.
" Perform three-way matching of invoices, purchase orders, and receiving documentation.
" Research and resolve invoice, pricing, receiving, and payment discrepancies.
" Collaborate with vendors, purchasing teams, receiving departments, and internal stakeholders to resolve issues.
" Monitor invoice workflow to ensure timely processing and payment.
" Support month-end, mid-year, and year-end accounting activities.
" Maintain accurate records and documentation.
" Meet established productivity, quality, and accuracy standards.
" Assist with special projects and additional accounting-related tasks as assigned.
Required Qualifications
" Minimum 3+ years of Accounts Payable experience.
" Strong understanding of the full Accounts Payable process from invoice receipt through payment.
" Proven history of high-volume invoice entry and processing.
" Ability to work independently and manage workload with minimal supervision.
" Experience researching and resolving invoice discrepancies.
" Strong attention to detail and organizational skills.
" Excellent communication skills.
" Proficiency with Microsoft Office, particularly Excel.
" Experience working within ERP systems.
Preferred Qualifications
" Oracle experience preferred.
" Experience supporting purchasing, receiving, inventory, or supply chain operations.
" Knowledge of basic accounting principles.
" Experience working in a fast-paced, high-volume environment.
" Inventory reconciliation or cycle count experience.
" Strong analytical and problem-solving skills.
What Success Looks Like
The successful candidate will:
" Demonstrate a comprehensive understanding of Accounts Payable functions.
" Process high volumes of invoices accurately and efficiently.
" Independently resolve discrepancies and exceptions.
" Partner effectively with internal teams and vendors.
" Consistently meet productivity and quality expectations.
Candidate Submission Requirements
*Updated resume detailing relevant Accounts Payable experience
*Details regarding invoice volume processed (daily, weekly, or monthly)
*ERP systems utilized (Oracle experience should be highlighted if applicable)
*Current 10-Key and Keyboarding/Typing Assessment Score-uploaded with resume
*Submissions missing 10-Key and Keyboarding Assessment results may not be considered for review.
*At the top of the resume, directly below the candidate's name, clearly indicate whether the candidate is local to the Virginia Headquarters area or is a remote candidate only. This information should be easily visible for review prior to submission.
Schedule Monday - Friday 8:00am - 4:30 pm EST hours. Can reside anywhere as long as candidate can commit to working EST. (training hours are subject to change) 30 min unpaid lunch.