Production Manager for Dance & Music

SUMMARY

In support of the university's mission, the Production Manager for Dance and Music provides production management, administrative support, and operational support for the Dance and Music programs within the College of the Arts. This position oversees the planning and execution of performances, concerts, recitals, festivals, guest artist residencies, and special events while supporting departmental operations, financial processes, accreditation documentation, and faculty needs. Consistent with recommendations of the National Association of Schools of Dance (NASD) and the National Association of Schools of Music (NASM), this position serves a critical role in ensuring the efficient administration and production functions of both programs. Through effective coordination of resources, schedules, communications, and event logistics, the Production Manager contributes to a high-quality educational and artistic experience that supports Palm Beach Atlantic University's mission of equipping students to grow in wisdom, lead with conviction, and serve God boldly.

Event Production and Coordination

• Manages the production of Dance and Music events, concerts, and productions, overseeing all logistical aspects from planning to execution, ensuring that each event is executed smoothly and efficiently.
• Attends and leads production meetings for both Dance and Music departments, ensuring clear communication and coordination between team members to guarantee event success.
• Leads the coordination of guest artist and clinician travel and housing for Dance and Music events, ensuring all accommodations and transportation logistics are managed to facilitate a seamless experience.
• Produces and coordinates the movement of production equipment to and from off-site venues, handling all arrangements for transportation, set-up, and teardown to support Dance and Music performances.
• Researches, manages, and coordinates the procurement of equipment for Dance and Music productions, ensuring that all necessary materials are available and properly handled, whether through purchase or rental.
• Produces and designs performance programs for all Dance and Music recitals, concerts, and events, collaborating with campus resources to ensure high-quality, professional presentation and distribution.
• Coordinates and manages participation in competitions and festivals, ensuring that Dance and Music departments are well-represented and that all event details are organized and executed effectively.
• Oversees financial operations related to Dance and Music productions, processing purchase orders, PAFs, invoices, and check requisitions while ensuring proper tracking of expenses associated with the events.

Department Chair Support and Administrative

• Provides comprehensive support to the Chairs of Dance and Music, managing their calendars, coordinating travel arrangements, and assisting in the collection of data for annual reports required by NASM (National Association of Schools of Music) and NASD (National Association of Schools of Dance).
• Maintains detailed academic records for each student, including jury forms, recital programs, proficiency exams, and other documentation needed for departmental reviews and accreditation processes in compliance with NASM and NASD standards.
• Coordinates faculty and student participation in external events, such as conferences, performances, and competitions, facilitating travel, accommodations, and event logistics.
• Assists with student registration and enrollment corrections each semester, ensuring all records are up-to-date and in line with university policies.
• Supports the daily operations of the departments by ensuring the availability of necessary supplies, resources, and equipment for both departmental activities and events.

Financial Operations and Documentation

• Ensures the timely and accurate processing of all financial documents, helping to maintain smooth financial operations and supporting the overall financial management of the departments.
• Manages department Visa statements, ensuring that all transactions are properly documented and supported with receipts for accurate financial reporting.
• Assists with budgeting and financial planning, collaborating with department chairs to ensure proper financial allocation for departmental activities, including event production and daily operations.
• Assists in the preparation of financial reports for auditing purposes, working with department chairs to help track spending and ensure adherence to the budget.

Student and Faculty Support

• Serves as the liaison between the Dance and Music departments and other university offices, managing inquiries, and facilitating communication between faculty, staff, students, and external stakeholders to ensure smooth coordination of activities.
• Maintains and updates academic files for all students in the Dance and Music departments, ensuring that each record is accurate, current, and contains all necessary documentation, such as jury forms, recital programs, proficiency exams, and other materials required for departmental reviews and audits.
• Supports recruitment efforts by preparing and organizing materials for faculty trips to key conferences such as TMEA, Midwest Clinic, and Project Dance.
• Ensures all logistical arrangements are managed, such as packing, organizing materials, and coordinating travel, to ensure a successful recruitment experience at these events.

Resource and Facilities Management

• Collaborates with the Events and Audition Coordinator to oversee the scheduling of Dance and Music department facilities, ensuring that classrooms, practice rooms, and performance venues are booked and available as needed for rehearsals, performances, and events.
• Manages and tracks production equipment and supplies to ensure all materials are in optimal condition, properly stored, and promptly returned after each use. This includes ensuring that all necessary equipment for production is prepared and maintained.
• Coordinates the transport of production equipment for off-site events, overseeing logistics to ensure all instruments, materials, and supplies are properly transported and set up for successful performances and events.

EDUCATION

Bachelor's degree in music or dance administration, arts management, and performing arts management required. Music or Dance Education, Arts Management in a Higher Education Setting and Event Production/Coordination in Performing Arts preferred.

EXPERIENCE

1+ years in a higher education setting, or event production/coordination in performing arts, preferred, or equivalent experience.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation - Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism - Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith - Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility - Ability to change or adjust to change.
• Analytical Thinking & Decision Making - Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
• Attention to Detail - Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Business & Financial/Budget Acumen - Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
• Confidentiality - Maintains the necessary confidentiality and discretion required for the position.
• Continuous Improvement - Implement or brainstorm ways to optimize a process.
• Creativity - Ability to think creatively and design creative solutions to problems.
• Effective Communication - Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Problem-solving - Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management - Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability - Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Teamwork & Collaboration - Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
• Technology - Strong aptitude to learn new technologies as department processes evolve.

ADDITIONAL REQUIREMENTS

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.
• Ability to traverse campus and stairs.
• Ability to lift/move objects up to 25 pounds.