Production Coordinator

eTeam Inc.

New York City, NY
6 days ago

$35–$41 Per Hour

Highlights

The ideal candidate is highly organized, detail oriented, a fast learner and comfortable managing multiple priorities to deliver within established timelines, has a strong customer-service orientation, and the ability to catch and resolve errors before they reach production. This role coordinates production phases end to end from intake through procurement, execution, delivery and warehousing while managing tight deadlines, vendor relationships, and quality control across multiple concurrent jobs.

Numbers & Facts

Location	New York City, NY
Industry	Other/Not Classified
Salary	$35–$41 Per Hour
Company Size	100 to 499 employees
Year Founded	1998
Website	www.eteaminc.com

Description

Job Title: Production Coordinator
Location: NYC, NY or Tampa, FL 33634
Contract: 12 months
Home Office: Hybrid preferred; will review Remote -EST candidates only
Hybrid: Mon/Fri Remote; Tues-Thurs Onsite

Job Summary

We are looking for a full-time Production Coordinator to support the execution of Direct Mail and Print Campaigns, as well as management of our Stationery ordering platform and warehousing.
This role coordinates production phases end to end from intake through procurement, execution, delivery and warehousing while managing tight deadlines, vendor relationships, and quality control across multiple concurrent jobs.
The ideal candidate is highly organized, detail oriented, a fast learner and comfortable managing multiple priorities to deliver within established timelines, has a strong customer-service orientation, and the ability to catch and resolve errors before they reach production. Preference for the candidate to have prior experience in direct mail & print production.

Key Responsibilities

Production Coordinator - Track multiple Direct Mail, Print and Stationery campaigns concurrently and monitor progress to keep all jobs on track and delivered on time with reporting as needed
Production & Quality Control - Meticulously review artwork, data files, vendor proofs, and programming instructions to catch and resolve errors, ensure quality standards are met across all print and direct mail workflows
Financial Management - Prepare and obtain job estimates, analyze costs, make vendor recommendations to stakeholders, execute purchase orders, perform invoice reconciliation, manage postage and support financial tracking
Compliance - Serve as compliance liaison for programs as needed
Inventory Management - Manage inventory levels and monitor stock to support uninterrupted supply
Vendor Management - Coordinate with print, stationery and mail vendors to prepare & and make vendor recommendations to stakeholders and hold vendor partners accountable to quality and delivery standards
Vendor Contracts Support vendor contracts and Statements of Work (SOWs) in partnership with sourcing/procurement and business teams
Subject Matter Expert (SME) Grow to become the SME for supported platforms, document processes and workflows, and results reporting

Required Qualifications

Strong project & process management and organizational skills
Exceptionally detail oriented with strong proofreading skills
Data mindset as applied to direct mail variable data programming instructions
Demonstrates production and quality-control discipline
Aptitude for financial management tasks
Strong communication skills
Proactive, problem-solving approach
Key Competencies
Highly organized and detail-oriented, with a bias toward action
Solution-focused to identify problems and bring solutions
Technologic aptitude to have comfort leveraging operating platforms such as Microsoft Office, Adobe Workfront, Ariba, and AI tools
Client-focused communicator
Preference of experience within insurance, financial services or other regulated industries

About Company

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.