Production Coordinator, CityWalk Entertainment

JOB SUMMARY:

Coordinates the planning, coordination, and execution of events and activations by managing timelines, tracking deliverables, coordinating partners and talent, and supporting budget oversight. Responsible for both administrative and operational tasks in support of event execution, addressing last-minute concerns and effectively disseminating information to partners, venues, internal Team Members, and contracted Talent.

MAJOR RESPONSIBILITIES:

• Support the planning and execution of venue-specific and marquee activations. Manage timelines, track deliverables, and assist with coordination of partners and entertainment talent.
• Serve as event execution point of contact, ensuring events start on time, and addressing last minute issues related to timing, talent, partners, or scope. Communicate issues and identify solutions in partnership with Stage Management.
• Serve as CityWalk Entertainment point of contact for Entertainment Events, including reviewing upcoming events and activations to verify schedules, identify conflicts or concerns, and ensure alignment across venues.
• Effectively disseminate activation information to appropriate internal managers, partners, venues, and team members.
• Execute operational tasks for assigned Entertainment venues, which may include signing cast in and out, monitoring daily entertainment, communicating with Entertainment partners, and contributing feedback to daily reports.
• Assist the Entertainment Leadership Team with the creation, development, and modification of activation documentation, schedules, and talent grids. Assist management with event documentation, including but not limited to staff requests, legal requests, revisions, confirmations, and the creation of production schedules.
• Ensure accurate information is obtained, verified, and thoroughly reviewed for accuracy prior to distribution. Support the organization, maintenance, and archiving documentation, notes, and approvals.
• Assist with coordination of in park and contracted talent, including availability tracking, confirmations, and schedule alignment for activations. Support communication with partners to ensure clarity around activation scope, schedules, and execution expectations.
• Perform administrative and operational tasks in support of the Entertainment & Experiences team. Assist with research, information gathering, presentation materials, and meeting documentation assigned.
• Assist with organizing and reviewing estimates, invoices, and expenditure documentation to support approvals, reconciliation, and reporting.
• Maintain vendor ID tracking and third-party verification as required.
• Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Performs other duties as assigned.

EDUCATION: 

• Associate or bachelor’s degree in business, event management, project management or related field preferred.

EXPERIENCE: 

• 1+ years’ experience in hospitality, event management, and/or project planning required.
• 1 - 3 years’ leadership experience within the professional Entertainment, project management, event management.

ADDITIONAL INFORMATION:

• Ability to utilize Microsoft office including Outlook, Word, Excel, PowerPoint, SharePoint, and Planner.
• Ability to read, analyze, and interpret data and Excel spreadsheets.
• Ability to write business correspondence and create presentations.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal Orlando Resort. Here you can.