Production Coordinator Assistant / Event Crew

Essential Duties | What You’ll Do

• During the week work in a warehouse environment performing a variety of tasks to aid the daily operations. The duties can include but are not limited to moving, storing and preparing decor in support of the weekend events

• On Saturdays you will work onsite at hotels, golf courses, tents... installing and dismantling event decor

• Load and unload event décor onto trucks for delivery to clients, venues and to return products to the warehouse

• Pack and unpack event décor including drapery, chandeliers, dance floors, staging and lighting

Physical and Work Environment Requirements

• Must be available to work weekends

• Ability to stand, kneel, crouch, bend and reach during entire work shift

• Able to stand and/or walk 100% of the work shift

• Ability to work with hands and arms during entire shift

• Must be able to move and climb ladders WITHOUT accommodation or assistance

• Ability to work in high lift

• Must be able to lift, carry, push and pull 30-40 lbs. throughout the shift. Occasionally may move up to and over 100 lbs. with assistance

• Ability to handle fragile items safely

• Must be able to tolerate cold, heat and humid conditions

Key Responsibilities:

• Interpret design plans, technical plots, and client requests to compile accurate equipment lists.

• Work in Flex Rental Solutions inventory software to manage equipment logistics.

• Ensure availability and proper allocation of gear, including lighting, draping, chandeliers, vinyl, and other décor elements.

• Collaborate with the operations manager to ensure all technical needs are met.

• Identify and address inventory shortages, recommending alternative solutions if needed.

• Test design ideas and setups installations to confirm feasibility, functionality, and visual appeal before implementation.

• Print event paperwork and ensure all necessary documentation is available.

• Archive event paperwork after the event for record-keeping and future reference.

• Manage Google Drive folders

Qualifications & Skills:

• Experience in event production, AV, or equipment rental coordination - is preferred but not required.

• Proficiency in Flex Rental Solutions (or similar software) - is preferred but not required.

• Understanding of lighting, staging, draping, and event décor equipment.

• Excellent organizational and problem-solving skills.

• Ability to manage multiple projects and work under tight deadlines.

• Strong attention to detail and a proactive mindset.

We’re looking for a technically inclined individual who can quickly learn and adapt to our equipment and processes.

Benefits:

• Health insurance

• Dental insurance

• Vision insurance

• Paid time off

• Federal Holiday Time Off

• Retirement plan

Elegant Event Lighting does not discriminate in employment based on race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, military service, or other non-merit factor.