Procurement Systems and Operations Analyst
Nashville, TN
Pay: $56.00 - $58.75
26-08495
Job Summary
The Procurement Systems and Operations Analyst is responsible for managing the day-to-day integrity, administration, and continuous improvement of the procurement initiative management system. This role supports data accuracy across approximately 24 workstreams and 300+ initiatives, provides guidance to Hygiene Leads, maintains system structure and processes, and supports financial validation activities. The successful candidate is detail-oriented, process-focused, comfortable working with cross-functional and international stakeholders, and able to design and maintain repeatable workflows.
Job Responsibilities
- Maintain the Asana Hygiene Dashboard and distribute daily action lists to Hygiene Leads.
- Manage the Asana Hygiene Leads communication channel and resolve questions and system-related issues.
- Lead weekly stand-up meetings to review priorities, progress, and outstanding action items.
- Own ongoing Asana schema and field structure updates to improve clarity, accuracy, and process efficiency.
- Develop training materials and conduct onboarding sessions for Hygiene Leads and international stakeholders.
- Partner with Hygiene Leads to migrate and maintain required fields for active initiatives.
- Develop and maintain a Quick Reference Guide covering Asana setup, initiative management, and ongoing system maintenance.
- Assess, design, and communicate system enhancements, including AI enablement, streamlined templates, automated approval workflows, and data validation checks.
- Define and document sustainable operating processes for ongoing system management.
- Train Hygiene Leads on stage-gate template sign-offs and financial validation documentation requirements.
- Maintain the Sign-Off Evidence Log and system requirements supporting financial validation and budget alignment.
- Facilitate meetings between Category Leads and Finance teams to resolve financial validation issues and outstanding items.
- Maintain and update the Financial Validation Tracker dashboard covering initiative validation status.
- Monitor data quality and proactively identify gaps, inconsistencies, and process issues.
- Support continuous improvement of procurement systems, processes, and operating practices.
Job Requirements
- 5-7+ years of experience in program or project operations, systems administration, PMO analysis, or a related field.
- Hands-on experience administering Asana, including custom fields, rules and automations, portfolios, and reporting.
- Strong attention to detail and demonstrated ability to maintain data accuracy across a large and complex initiative portfolio.
- Strong written and verbal communication skills.
- Ability to train, support, and communicate effectively with non-technical stakeholders across multiple regions.
- Process-oriented mindset with the ability to design, document, and maintain repeatable workflows.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Strong organizational and problem-solving skills.
Preferred Experience
- Experience supporting procurement operations or procurement systems.
- Experience working with financial validation, budget alignment, or stage-gate processes.
- Experience supporting international or geographically distributed teams.
- Experience implementing workflow automation, AI enablement, or data quality controls within project management systems.
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