PROCUREMENT & SUPPLY SPECIALIST IV - OAHU
Salary
See Position Description
Location
Island of Oahu
Job Type
Various
Job Number
26-0132
Department
Various
Opening Date
03/25/2026
Closing Date
Continuous
Recruitment Information
Recruitment Number 26-0132
The immediate vacancy is with the Department of Budget & Finance in Downtown.
Salary: $5,369 to $6,535 per month (SR-22, Step D to I)
Note: Hiring rates will be based on availability of funds, the applicants qualifications, and other relevant factors.
This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaiis Civil Service Job Opportunities Listing page of our website.
Duties Summary
The Procurement and Supply Specialist series includes professional positions responsible for assuring the adequate provisioning of supplies, equipment, material and services to a State department or large agency with extensive purchasing activity and supply needs which substantially transcend normal office supplies and other standard State purchases. The work involves the responsibility for purchasing and, typically, for other functions such as storage, distribution and inventory management. Knowledge of State laws, rules, regulations, policies and practices in purchasing and, usually, in one or more other specialties in the provisioning of supplies, equipment and services to major departments or agencies are required as well as significant independent judgment and analytical ability in the conduct of work.
Level IV: The Procurement and Supply Specialist IV plans, organizes and conducts activities to assure the adequate provisioning of a department or large agency where the work is so voluminous as to require professional assistance; or develops policies and procedures on purchasing and related activities for a major department and monitors their implementation on a department-wide basis; and performs other related duties as assigned.
Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
LEGAL AUTHORIZATION TO WORK
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Education: Graduation from an accredited four-year college or university with a bachelors degree.
Specialized Experience:
Level IV TWO and ONE-HALF (2-1/2) YEARS of: progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:
A.Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers catalogs, buyers guides, etc.) and purchasing methods and practices; OR
B.Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action.
The Procurement and Supply Specialist IV must have had at least six (6) months of experience in each of the areas specified in A OR B above, AND at least one (1) year of experience in dealing with purchases of a moderately complex and complex nature:
Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc.; or (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases.
Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users needs and preferences.
In addition, applicants must possess experience which demonstrated the following:
A. Knowledge of purchasing methods and techniques;
B. Ability to interview users, vendors and others regarding user requirements;
C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;
D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organizations needs;
E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service;
F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and
G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance.
Applicants for the Procurement & Supply Specialist IV must have had one (1) year of experience comparable in nature and scope to the class Procurement & Supply Specialist III.
Supervisory Aptitude: Aptitude or potential for the performance of supervisory duties demonstrated through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision; e.g. by serving as a group or team leader; or in similar work in which opportunities for demonstrating supervisory capabilities exist; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Drivers License: Some positions require possession of a valid drivers license at the time of appointment.
Lift/Carry: Some positions require the ability to lift and carry objects of various weights with or without reasonable accommodation.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements may apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their entirety, please CLICK HERE.
02612:022712:13:KI
Other Information
The State of Hawaii complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.
In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Offices Levels of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAII
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employees enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employees social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employees work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employees job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaiis Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01
RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.
What led you to explore career opportunities with the State of Hawaii?
02
EMPLOYMENT STATUS SURVEY #1
Completion of this survey is mandatory. You must select one option. This information will assist us with our recruiting efforts. We appreciate your cooperation.
Which of the following reflects your current employment status?
03
EMPLOYMENT STATUS SURVEY #2
Completion of this survey is mandatory. This information will assist us with our recruiting efforts. We appreciate your cooperation.
If you selected recently laid off in response to Employment Status Survey #1, please indicate the name of the employer from which you were laid off.
If you selected other in response to Employment Status Survey #1, please explain.
if these two options do not apply to you, please indicate "N/A."
04
APPLICANTS ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.
Please do not submit a resume in place of completing the Supplemental Questions.
You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
Any information you submit may be verified.
Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii - Department of Human Resources Development - 235 South Beretania Street, 11th Floor - Honolulu, Hawaii 96813.
05
APPLICANTS ACKNOWLEDGEMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified.
Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
06
MINIMUM QUALIFICATION REQUIREMENTS
(COMPLETE INFORMATION AND DETAILS)
The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement.
07
LIFTING AND CARRYING REQUIREMENT
Some positions require lifting and carrying loads of various weights without assistance or with the assistance of another person and/or use of equipment (e.g., hoisting equipment, hand truck, etc.) for heavier loads, with or without reasonable accommodation.
Do you wish to be considered for these positions?
08
EDUCATION REQUIREMENT
Do you possess a bachelors degree from an accredited college or university as stated in the Minimum Qualification Requirements?
By answering YES, you understand and agree that you will submit verification of such education at the time of application. If you have not done so previously, please attach a copy of your OFFICIAL DIPLOMA and/or OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible.
09
MINIMUM SPECIALIZED EXPERIENCE
Do you possess the required minimum of: TWO and ONE-HALF (2 1/2) years for Level IV for progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:
A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers catalogs, buyers guides, etc.) and purchasing methods and practices, OR;
B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action, AND;
C. Have had at least SIX (6) MONTHS of experience in each of the areas specified in A OR B above, AND;
D. At least ONE (1) YEAR of experience in dealing with purchases of a moderately complex and complex nature: Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc., OR; (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases.
Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users needs and preferences, AND;
In addition, applicants must possess experience which demonstrated the following:
A. Knowledge of purchasing methods and techniques;
B. Ability to interview users, vendors and others regarding user requirements;
C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;
D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organizations needs;
E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service;
F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and
G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance.
1) The name of your employer;
2) Your position title;
3) The size of the organization and the organizational structure;
4) The job title(s) and number of employees you supervised (if applicable); and
5) The name and title of your immediate supervisor and a description of how your responsibilities and level of authority differed from that of your supervisor.
6) Describe your professional work experience from all the above. Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
By answering Yes to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs, AND; you also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected.
10
SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE
Will you be submitting a bachelors degree in marketing from an accredited college or university, which included coursework in the analysis and solution of problems in pricing and distribution, and marketing research analysis, may be substituted for six (6) months of Specialized Experience as described in the complete MQRs?
By answering YES, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL TRANSCRIPTS (to verify required coursework) of your Bachelors degree in marketing to your online application or send a copy to our office as soon as possible.
11
SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE
Will you be submitting a masters degree in public or business administration from an accredited college or university may be substituted for six (6) months of Specialized Experience as described in the complete MQRs?
By answering Yes, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS to verify your Masters degree in a pertinent field to your online application or send a copy to our office as soon as possible.
12
SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE
Will you be submitting a masters degree from an accredited college or university in public or business administration with specialization in marketing which included coursework in the analysis and solution of problems in pricing and distribution, and marketing research analysis, may be substituted for one (1) year of Specialized Experience as described in the complete MQRs?
By answering Yes, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL TRANSCRIPTS to verify your Masters degree and coursework in a pertinent field to your online application or send a copy to our office as soon as possible.
13
SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE
Will you be submitting a law degree (LLB, JD, or equivalent) from an accredited college or university school of law may be substituted for six (6) months of Specialized Experience as described in the complete MQRs?
By answering Yes, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS to verify your Law degree to your online application or send a copy to our office as soon as possible.
14
SUBSTITUTIONS ALLOWED - STAFF ANALYST EXPERIENCE
Will you be substituting work experience as a PROFESSIONAL STAFF ANALYST which involved the study of management operations to determine more efficient and cost effective work methods? Such experience may be substituted for the required Specialized Experience on the basis of two (2) months experience for one (1) month of Specialized Experience to a maximum of six (6) months of Specialized Experience?
To be qualifying, the experience must have involved the analysis of work operations and methods including some consideration of materials, equipment and/or supplies, and providing advisory services to management regarding same. Management analysis work which was limited to the study of organizations for the development of organizational tables and functional statements is not qualifying.
Please note that your experience may NOT substitute for all of the Specialized Experience Requirement.
By answering Yes, you understand and agree that you have reviewed the Minimum Qualification Requirements Substitutions Allowed for complete details.
15
SUPERVISORY APTITUDE REQUIREMENT
Do you possess the required supervisory aptitude as described in the complete MQRs?
Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
By answering Yes to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs; AND you also agree that your resume will clearly substantiate you meet the Supervisory Aptitude Requirement and that failure to do so may result in your application being delayed or rejected.
Required Question
Employer State of Hawaii
Address DHRD - Employee Staffing Division
235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437
Phone 808-587-1111 or 1-877-447-5990 (TTY)