We are seeking a detail-oriented Procurement Coordinator to support purchasing activities between the Estimating and Project Management teams. This role will help ensure plant materials, supplies, and other project needs are sourced competitively, ordered accurately, and delivered on schedule.
This is a newly created position offering an opportunity to make a meaningful impact on purchasing processes, vendor relationships, and project profitability. The ideal candidate has experience in purchasing or procurement, strong organizational skills, and an interest or background in plant materials, nursery sourcing, and landscape-related products.
Plant knowledge, including familiarity with species, sizes, availability, and nursery sourcing, is a significant plus.
Key Responsibilities
Bid Support & Vendor Sourcing
- Request, collect, and compare vendor and nursery quotes for plant materials and other project supplies during the bidding process.
- Verify plant availability, sizes, pricing, and lead times before estimates are finalized.
- Maintain and update vendor pricing lists for frequently purchased plants and materials.
- Develop and maintain relationships with nurseries, suppliers, and other vendors.
Purchasing & Order Management
- Prepare and issue purchase orders for plants, materials, and project-related supplies.
- Negotiate pricing, purchasing terms, and delivery schedules with nurseries, suppliers, and fabricators.
- Coordinate plant availability holds and arrange plant tagging or selection when needed.
- Track purchase orders and inventory on hand to maintain accurate purchasing records.
Cost Tracking & Project Coordination
- Monitor purchasing activity and track savings and cost variances against project estimates.
- Track orders from placement through delivery, communicating updates and potential delays to Project Managers.
- Coordinate purchasing timelines to ensure materials arrive when needed for project execution.
- Collaborate with Estimating and Project Management to resolve sourcing, pricing, and delivery challenges.
Qualifications
- Experience in purchasing, procurement, buying, or supply chain coordination.
- Strong organizational skills and attention to detail.
- Ability to manage multiple orders, vendors, and deadlines simultaneously.
- Strong communication, negotiation, and relationship-building skills.
- Proficiency with Microsoft Office and the ability to maintain accurate purchasing records.
- Familiarity with plant species, sizes, nursery operations, or landscape materials is highly desirable.
- Ability to visit nurseries and participate in plant tagging and selection as needed.
Work Environment
This position is based in Oklahoma City and is approximately 90% office-based, with 10% field time primarily involving nursery visits to tag and select trees. Field activity will increase during the spring and fall digging seasons.
Growth Opportunity
As a newly established role, the Procurement Coordinator will have the opportunity to help build and improve purchasing processes while working closely with multiple teams. The position offers room for professional growth as the company's procurement needs and responsibilities expand.
Compensation: $60,000–$75,000 annually, depending on experience + Benefits + Bonus Opportunities