Position Description
The Procurement Specialist/Manager plays a critical role within the Procurement Operations team, supporting the transition from reactive system usage to a proactive, structured field operations model. This role is responsible for administering and managing the Company's fleet of Vehicles, the Field Service Management (FSM) platform - currently PowerFactors Drive - while also taking full ownership of the spare parts and inventory process across Origis' utility-scale solar fleet.
This position is vital to establishing data consistency, enabling technician compliance, and delivering reliable reporting that informs field productivity, work order close-out, and asset performance. It will also serve as the single point of ownership for inventory setup, min/max structure, replenishment visibility, and field warehouse accuracy.
The Procurement Specialist/Manager is a regular, full-time position and is eligible for our generous employee benefits package, including employer-paid health insurance, paid time off, a 401(k) plan with employer matching contributions and other great benefits.
Key Responsibilities
Fleet Administration
- Fleet Strategy and Planning
- Vehicle and Equipment Procurement
- Fleet Lifecycle Administration
- Fleet Financial Administration
- Fleet Operations - Policies, utilization, allocations, fuel card programs, telematics
- Data and Performance Administration
- Safety, Compliance and Risk Administration
FSM System Administration
- Serve as the primary administrator of the FSM platform (PowerFactors Drive), including user access, object structure, automation rules, and reporting.
- Standardized work order templates, asset entries, and field usage conventions across all sites and technicians.
- Implement and enforce consistent field inputs (e.g., corrective work order start times, labor type selections, part usage) through SOPs and job aids.
- Support field technicians and managers with system troubleshooting, workflow issues, and training needs.
- Coordinate with IT and platform support teams to address configuration changes, updates, and user requests.
Work Order Data Quality & Reporting
- Conduct regular audits of completed work orders to ensure accuracy and consistency in labor hours, cause/failure codes, and resolution notes.
- Generate and maintain field-level dashboards that reflect technician performance, labor utilization, and open work order status.
- Deliver standardized reporting packages to operations leadership regularly, eliminating current inconsistencies in report generation.
- Create feedback loops to correct common errors in FSM usage and improve technician understanding of system expectations.
Site & Asset Onboarding
- Lead FSM setup for all new operating sites: accounts, assets, PM plans, storerooms, spare parts libraries, dashboards, and roles.
- Ensure alignment with the broader Business Operations onboarding process and support technician readiness prior to operational handoff.
- Create model work orders and site-specific templates to streamline adoption and reduce rework during transition phases.
Inventory Management & Spare Parts Control
- Establish and maintain a structured spare parts program, including BOM-based part entries, min/max levels, reorder points, and supplier data.
- Conduct regular cycle counts and physical audits with field teams to ensure inventory accuracy and availability.
- Track part usage and flag variances between consumption data and inventory status in FSM.
- Collaborate with Supply Chain, Operations, and the field to ensure parts are properly kitted and available for preventive and corrective work.
Training & Field Enablement
- Provide training to new and existing FSM users, with emphasis on proper work order handling, asset updates, and part usage logging.
- Serve as the go-to resource for field FSM questions, system errors, and user support.
- Develop user guides and documentation to reinforce process compliance and eliminate tribal knowledge gaps.
Preferred Qualifications
- 3+ years' experience in FSM/CMMS system administration (PowerFactors Drive or equivalent).
- 3+ years of experience with SAP in a procurement, inventory, or planning capacity.
- Familiarity with utility-scale solar field operations, asset structures, and technician workflows.
- Strong understanding of inventory control principles, BOMs, storerooms, and replenishment logic.
- Demonstrated ability to create system dashboards, run audits, and standardize data entry protocols.
- Proficient in Excel, system reporting tools, and troubleshooting processes with both technical and non-technical teams.
- Clear communicator and effective trainer with field teams and cross-functional stakeholders.
Key Attributes for Success
- Operational Rigor: You are methodical and process-driven. You don't just input data - you build the guardrails to ensure accuracy and repeatability across an entire fleet.
- Cross-Functional Translator: You can speak the language of the field, supply chain, and systems teams. You understand what each group needs, and you help them align.
- Ownership Mentality: You don't wait for someone else to flag the issue - you see the inconsistency, raise it, fix it, and create a process to prevent recurrence.
- Trainer & Enforcer: You balance field support with accountability. You empower technicians to succeed in FSM while holding them to the standard.
- Attention to Detail with Fleet-Level Thinking: You care deeply about getting it right - not just once, but every time, across every site, with every tech.
Location Austin Office, Hybrid
Travel Up to 25% travel as needed for site audits, training, or onboarding support
Job Level Specialist or Manager depending on qualifications - no direct reports