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Procurement Specialist I

Detroit Transportation Corporation

  • Detroit, Michigan
  • 9 days ago

    Highlights

    This position prepares bids, proposals and award documents; administers contracts, conducts negotiations in accordance with applicable federal, state and local laws, ordinances, rules and regulations, while maintaining the highest level of professionalism and confidentiality. General Summary: Under the direction of the Strategic Sourcing and Procurement Director, the Procurement Specialist I is responsible for technical and administrative functions of the purchasing activities for the company, which includes purchasing and contract administration.

    Numbers & Facts

    LocationDetroit, Michigan
    IndustryTravel, Transportation and Tourism
    Company Size100 to 499 employees
    Year Founded1987
    Websitehttps://www.thepeoplemover.com

    Description

    Job Title: Procurement Specialist I
    Department: Procurement and Material Control
    Classification: Exempt
    Supervisor Title: Strategic Sourcing and Procurement Director
    Safety Sensitive: No
    Remote Status: Potential with Approval from Supervisor

    General Summary:
    Under the direction of the Strategic Sourcing and Procurement Director, the Procurement Specialist I is responsible for technical and administrative functions of the purchasing activities for the company, which includes purchasing and contract administration.
     
    This position prepares bids, proposals and award documents; administers contracts, conducts negotiations in accordance with applicable federal, state and local laws, ordinances, rules and regulations, while maintaining the highest level of professionalism and confidentiality.  

    Duties and Responsibilities:
    • Procures or coordinates the equipment, goods, services, and supplies required by various departments in accordance with all applicable federal, state and local laws, policies and procedures
    • Prepares technical and complex specifications, contracts and solicitation documents, including all related research and value analysis
    • Prepares and analyzes competitive sealed bids, competitive sealed proposals, requests for quotations (RFQ) and requests for proposals (RFP)
    • Identifies and notifies potential sources
    • Conducts pre-bid and pre-proposal meetings
    • Coordinates and supervises activities of evaluation committees
    • Edits requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery
    • Negotiates with sellers and prepares awards
    • Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders
    • Performs or obtains cost/price analysis, as appropriate
    • Monitors sellers’ compliance/performance to ensure that specifications/statement of work are met
    • Maintains status and project file records of procurements including changes and modifications
    • Performs contract audits when required
    • Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority
    • Maintains the integrity of the public procurement process
    • Researches market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services
    • Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up
    • Actively solicits feedback from colleagues and supervisor on opportunities for growth and development
    • Retrieves files and documents from the designated procurement folders and drives on the company network.
    • May utilize approved external programs essential to the procurement deparment’s regular operations.
    • Incorporates safety into all aspects of job functions
    • Must work within established methods, practices, procedures, policies of the DTC and federal or state laws
    • Performs other duties as assigned
     
    Supervision Given To: N/A

    Education, Experience and Qualifications:
    Minimum:
    • Bachelor’s degree in Public or Business Administration, or related field
    • 3 years of experience as a buyer or purchasing agent
    • Combination of education and experience may substitute for minimum requirements
    Preferred:
    • Experience in the public sector
    • Certified Professional Public Buyer (CPPB) or equivalent

    Knowledge, Skills, and Abilities:
    Essential:
    • Knowledge of contract documents, solicitation methods and contract administration related to procurement
    • Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis
    • Knowledge of laws, policies and procedures governing public procurement
    • Basic knowledge of blueprint reading
    • Ability to multi-task
    • Proficient in Microsoft Office  programs (Word, Excel, PowerPoint, Teams, Outlook, etc.)
    • Ability to manage projects
    • Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures
    • Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies
    • Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature
    • Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner
    • Ability to establish schedules and to complete projects on a timely basis
    • Ability to successfully deal with all persons in a fair and equitable manner
    • Ability to make difficult decisions and award contracts impartially and objectively
    • Possess complete integrity and a high sense of personal and professional ethics

    Preferred:
    • N/A

    Working Environment:
    • The physical environment requires the employee to work inside
    • The majority of the work will be in an office, but the position may require work outside of an office setting
    • May be requested to work outside of regular office hours for special program events

    Physical Demands:
    • Must be able to perform the following with or without reasonable accommodations:
    • Walk, stand, sit, speak, hear and use of manual dexterity
    • Prolonged periods sitting at a desk and working on a computer
    • Lift and carry up to 15lbs

    Other Requirements:
    • Must pass a background check
      Must pass complete physical examination and drug screen
      Must have a driver’s record compliant to ‘DTC Driving Policy’

    About Company

    COMPANY HISTORY

    The Detroit People Mover (DPM) was built as part of an Urban
    Mass Transportation Administration (UMTA) – now Federal Transit
    Administration (FTA) demonstration project. The intent of that
    program was to determine how well a fully automated transit
    system might contribute to the revitalization of central business
    districts of major older cities such as Detroit, and whether such an
    automated technology could provide effective circulation/distribution
    service at a cost lower than conventional bus systems.
    Construction of the DPM system began in the spring of 1983
    under the auspices of the Southeastern Michigan Transit Authority
    (SEMTA), now the Suburban Mobility Authority for Regional
    Transportation (SMART). On October 3, 1985, the Detroit
    Transportation Corporation (DTC) was established to be the agency
    responsible for completion of the project construction and thereafter
    assume full ownership responsibility for the DPM. The DPM system
    began operating revenue service on July 31, 1987.


    COMPANY PROFILE
    The DTC is owner and operator of the DPM. The Detroit People
    Mover is a fully automated light rail system that operates on an
    elevated single-track loop in Detroit’s central business district. The
    system provides connections between the courts and administrative
    offices of several levels of government, sport arenas, exhibition
    centers, major hotels, and commercial, banking and retail districts.
    Service is frequent, unencumbered by vehicle or pedestrian traffic,
    and conveniently available throughout the central business district.
    The integration of eight of the 13 People Mover stations into preexisting
    structures links more than 9 million square feet that can be
    traversed unimpeded by outside elements.
    The DTC provides service to its patrons according to a seven-day
    schedule, which equates to 118.5 hours of operation per week for
    a nominal fee of 75 cents per ride. A fleet of 12 fully automated
    vehicles, which can be deployed in one or two car trains, provides
    this service. These vehicles travel in a counterclockwise direction
    and are propelled by two linear induction motors per car, which
    convey the steel-wheeled vehicles over the system’s 2.9 miles of
    continuously welded steel rail track.
    Each vehicle is heated or air conditioned as required for customer
    comfort. When in full loop operations, the vehicles are scheduled to
    provide service in 3- to 5-minute intervals. Completion of the entire
    route takes approximately 15 minutes or less.
    The DPM guideway is completely elevated and can be currently
    accessed at any of 13 passenger stations that are spaced at
    approximately quarter-mile intervals around the alignment. All
    stations are accessible to elderly and disabled persons, with the
    exception of Grand Circus Park. Passengers requiring elevator or
    escalator service should board and/or disembark at either Times
    Square or Broadway. Eight of the 13 People Mover stations (Times
    Square, Cobo Center, Joe Louis Arena, Financial District, Millender
    Center, GM Renaissance Center, Greektown, Grand Circus Park)
    are integrated into adjacent buildings, and the remaining five
    freestanding stations (Michigan, Fort/Cass, Bricktown, Cadillac
    Center, Broadway) are designed to facilitate direct access from
    future developments at the platform level if and when that is
    appropriate.
    Each of the 13 DPM stations contains major works of art that
    generate considerable interest, promote ridership and enhance
    the appearance of the system. In addition, the exhibit collectively
    named Art In The Stations has won numerous national as well as
    international awards for outstanding public art.

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